International Admissions Administrator

Catholic Independent Schools; Chelmsford; On-site; GBP 26,000 - 36,000; Full time

Benefits offered by this job

35 days holiday

CPD benefits

Lunch in term time

Sport club membership discount

Job summary

New Hall School is seeking an enthusiastic International Admissions Administrator to support the School’s international admissions processes. The postholder will manage applications from enquiry through enrolment, ensuring accuracy and professionalism across Admissions, Boarding, Finance and Communications.

The role requires proactive service, effective workload management, and a commitment to the School’s Catholic ethos.

Qualifications

• Excellent communication, organisational and management skills.
• Experience in fast-paced environment.
• Experience in independent education sector.
• Experience of boarding education.
• Awareness of data protection and safeguarding requirements.

Responsibilities

• To manage international admissions enquiries from initial contact through to enrolment with timely, accurate communication.
• To prepare and present information to support the Admissions Committee and monitor applications for completeness.
• To coordinate interviews, assessments and references and issue offers and acceptance documents.
• To prepare induction information and support onboarding for parents, agents and students.
• To maintain databases and analyse admissions data to support recruitment strategies and continuous improvement.
• To collaborate with Boarding staff to coordinate admissions and ensure efficient processes.
• To ensure compliance with data protection, safeguarding, and regulatory requirements.
• To contribute to the Admissions team during busy periods.
• To uphold the School’s Catholic ethos and values in all interactions.

Skills

Communication skills

Organisational skills

Interpersonal skills

MS Office

Database systems

Data protection awareness

Education

A Level or equivalent

Tools

MS Office

Database systems

Job description

New Hall is seeking an enthusiastic and well-organised International Admissions Administrator to support the School’s international admissions processes. Working closely with colleagues across Admissions, Boarding, Finance and Communications, the postholder manages the administration of applications from initial enquiry through to enrolment, ensuring a high standard of accuracy, care and professionalism.

The International Admissions Administrator requires a positive and enthusiastic approach, with a commitment to delivering an outstanding experience for prospective families and agents. The successful candidate will be confident in managing a varied workload, responding effectively to changing priorities and using their initiative to identify opportunities for process improvement. A well-organised and proactive mindset, together with a commitment to excellent service and the School’s Catholic ethos and values, will be essential to success in the role.

Key responsibilities

• to manage international admissions enquiries, providing a professional, responsive and high-quality service from initial contact through to enrolment, and ensuring timely, accurate and courteous communication with prospective families and agents
• to prepare, collate and present accurate, detailed information to support the Admissions Committee, and to monitor applications to ensure all documentation is complete and processed efficiently
• to coordinate interviews, assessments and school references, and to prepare and issue offer letters and process acceptance documentation for new starters
• to prepare and distribute induction information, providing guidance and support to parents, agents and students to ensure a smooth onboarding process
• to maintain, update and develop accurate databases, and to analyse admissions data and trends to support effective recruitment strategies and continuous improvement
• to work in partnership with Boarding staff to coordinate admissions, ensuring all processes are completed efficiently
• to ensure all work is carried out in line with School policies, including data protection, safeguarding and regulatory requirements
• to contribute positively to the Admissions team, demonstrating flexibility during busy periods
• to uphold and promote the School’s values, ethos and reputation in all interactions with internal and external stakeholders

The successful candidate will be expected

• to have a clear understanding of, and commitment to, the aims and ethos of a Catholic independent boarding and day school
• to be educated to A Level standard (or equivalent)
• to have proven administrative experience in a fast-paced environment
• to have experience of working in the independent education sector
• to have experience of, and an appreciation for, the principles and practices of school admissions
• to have experience of boarding education
• to have excellent communication, organisational and management skills
• to have strong interpersonal skills, with the ability to build effective relationships with parents, agents and colleagues
• to have excellent IT skills, including proficiency in Microsoft Office and database systems
• to have an awareness of data protection and safeguarding requirements
• to be proactive, flexible and able to use initiative to manage competing priorities
• to be approachable, confident and personable, with excellent spoken English
• to have a strong understanding of and commitment to Catholic education

What New Hall offers

• 35 days’ holiday (including bank holidays)
• Excellent benefits & CPD
• Lunch without charge in term time
• Discounted annual membership for New Hall Sport Club

New Hall School offers an exceptional working environment. The main campus occupies the stunning Grade I listed former Tudor palace of Beaulieu. The School’s conference and events venue is at the Grade I listed Boreham House, one mile away. New Hall is a warm, welcoming, and supportive community, with a staff of around 300.

Beaulieu Park railway station is at the entrance to New Hall’s Avenue: 30 minutes to Stratford and 38 minutes to London Liverpool Street. The Elizabeth Line at Shenfield (13 minutes by train) terminates at Heathrow airport. There are nearby airports: London Stansted, London Southend and London City.

All adults employed by the New Hall School have a responsibility for data protection and have a duty to observe and follow the principles of the GDPR Regulations. All applicants must be able to provide evidence of their Right to Work in the UK prior to commencement of employment. As part of our need to comply with UK immigration rules, you will be required to provide Home Office stipulated documentation prior to interview.

As well as verification of identity, we ask all successful candidates to undertake an enhanced DBS disclosure. In line with Keeping Children Safe in Education (KCSIE) guidance, we may also conduct an online search about any shortlisted candidates as part of our due diligence to identify any matters that might relate directly to our legal duty to meet safeguarding duties, in accordance with Keeping Children Safe in Education (KCSIE). New Hall School is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment.

SAFEGUARDING AND FURTHER INFORMATION

Due to the nature of this role, it will be necessary for the appropriate level of criminal record disclosure to be undertaken. In making your application, it is essential you disclose whether you have any pending charges, convictions, bind-overs or cautions and, if so, for which offences. This post will be exempt from the provisions of Section 4 (2) of the Rehabilitation of Offenders Act 1974. Therefore, applicants are not entitled to withhold information about convictions which for other purposes are ‘spent’ under the provision of the Act, and, in the event of the employment being taken up; any failure to disclose such convictions will result in dismissal or disciplinary action. The fact that a pending charge, conviction, bind-over or caution has been recorded against you will not necessarily debar you from consideration for this appointment.