(Internal Only) Cover Coordinator

ISL London; London Borough of Ealing; On-site; GBP 30,000 - 36,000; Full time

Job summary

ISL London is seeking a Cover Coordinator to manage daily and long-term cover for lessons, duties, and supervision periods, ensuring learning continues with minimal disruption. You will coordinate internal staff first, then external supply, and maintain clear communication via the Veracross system.

The role emphasizes safeguarding responsibilities, adherence to health and safety policies, and timely notifications to staff and administration.

Responsibilities

• Act as the point of contact for the [e-mail] inbox, receiving staff absence notifications (by 7:00 am) and confirming the lessons, duties and tutor groups requiring cover.
• Using the Veracross Cover system; allocate and publish the main daily cover ensuring all affected staff are notified, and cover appears in their Veracross timetable and calendar.
• Ensure cover work set by teachers is available via the Cover Work channel, and that covering staff know where to find it and what is expected.
• Support the arrangement of medium- and long-term cover (e.g. sickness, maternity, vacancies), including collapsed or merged classes, in liaison with Heads of Department and Principals.
• Book supply and agency staff on supply agency portal. Only when internal cover is exhausted, in line with the agreed budget and approval process with HR.
• Provide external cover staff with a welcome briefing, cover booklet, timetable, class lists or printed registers, and access to the cover work they need to manage the lesson.
• To be familiar with the School’s Child Protection Policy and to report concerns to the designated Child Protection Officer.
• To ensure all educational practices are in line with the school’s health and safety procedures and policies.
• This Area of Responsibility may be amended at any time following discussion between the School Principal and member of staff.

Job description

Stipend:
£ 3,000.00

Reports to:
Principals

General:

The Cover Coordinator ensures that every lesson, duty and supervision period is safely and appropriately covered when staff are absent, so that learning continues with minimal disruption to students. The role manages the daily cover process from absence notification through to allocation, makes fair and cost-effective use of internal staff before external supply.

Daily Cover Management

• Act as the point of contact for the [e-mail] inbox, receiving staff absence notifications (by 7:00 am) and confirming the lessons, duties and tutor groups requiring cover.

• Using the Veracross Cover system; allocate and publish the main daily cover ensuring all affected staff are notified, and cover appears in their Veracross timetable and calendar.

• Ensure cover work set by teachers is available via the Cover Work channel, and that covering staff know where to find it and what is expected.

• Support the arrangement of medium- and long-term cover (e.g. sickness, maternity, vacancies), including collapsed or merged classes, in liaison with Heads of Department and Principals.

External & Agency Cover

• Book supply and agency staff on supply agency portal. Only when internal cover is exhausted, in line with the agreed budget and approval process with HR

• Provide external cover staff with a welcome briefing, cover booklet, timetable, class lists or printed registers, and access to the cover work they need to manage the lesson.

Care &Guidance

• To be familiar with the School’s Child Protection Policy and to report concerns to the designated Child Protection Officer

• To ensure all educational practices are in line with the school’s health and safety procedures and policies.

At ISL London, safeguarding and promoting the welfare of children is everyone’s responsibility. Everyone who comes into contact with children and their families has a role to play. In order to fulfil this responsibility effectively, all practitioners should make sure their approach is child-centred. This means that they should consider, at all times, what is in the best interests of the child.

Whilst every effort has been made to explain the main duties and responsibilities of the post, each individual task undertaken may not be identified. Employees will be expected to comply with any reasonable request from the School Principal or a designate to undertake work of a similar level that is not specified in this job description.

This Area of Responsibility may be amended at any time following discussion between the School Principal and member of staff.