Interim Project Board Secretary

Robertson Bell; City Of London; Hybrid; GBP 40,000 - 55,000; Part time

Job summary

A prestigious organization in Central London is seeking an Interim Project Board Secretary to provide crucial support during a staff absence. This role involves coordinating meetings, preparing board papers, and maintaining project dashboards. The ideal candidate will have significant experience in secretarial support, be a confident communicator, and show an ability to work under pressure. This position offers a hybrid working pattern, requiring two days per week in the office.

Qualifications

• Significant experience managing board-level papers and meetings.
• Experience reviewing management reports.
• Ability to effectively liaise with directors.

Responsibilities

• Coordinate all monthly Project Board meetings.
• Prepare and collate board papers for quality and consistency.
• Maintain a key project dashboard with accurate information.
• Draft agendas and take accurate minutes for meetings.
• Communicate with project managers to collect papers and information.
• Provide coordination support for other projects.

Skills

Experience in secretarial or governance support

Excellent organisational skills

Attention to detail

Confidence in communication

Ability to liaise with senior stakeholders

Ability to work under pressure

Job description

Robertson Bell are delighted to be working with a prestigious organisation based in Central London who are seeking an Interim Project Board Secretary to provide vital support during a period of staff absence. This interim post offers the chance to take ownership of a key coordination role, working closely with senior stakeholders on a range of complex projects.

The role:

• Act as secretary to the monthly Project Board, ensuring smooth coordination of all meetings.
• Collate, review and prepare board papers, ensuring quality and consistency ahead of circulation.
• Maintain and update a key project dashboard, ensuring accurate management information is presented.
• Draft agendas, collate notes from the Chair, and take accurate minutes for review and distribution.
• Liaise with project managers to chase papers, clarify information and communicate decisions.
• Provide ad hoc coordination support on other projects, including new business plans and management information tasks.

The successful candidate will:

• Have significant experience in secretarial or governance support, ideally coordinating board-level papers and meetings.
• Be a confident communicator with excellent organisational skills and attention to detail.
• Demonstrate experience collating and reviewing management reports.
• Show a proven ability to effectively liaise with senior stakeholders, including directors.
• Work effectively under pressure to tight deadlines within a scheduled timetable.

This role reports into the Finance Manager, with close interaction with both the Head of Finance and Finance Director, and sits alongside a collaborative finance team.

The organisation offers a hybrid working pattern, with two days per week in their Central London office.

This is an urgent requirement, and interviews will be held imminently. If you are immediately available and looking for your next contract, we encourage you to apply today.