Interim Employment Contracts Administrator (12 Month FTC)

Houlihan Lokey - Early Careers; London; On-site; GBP 100,000 - 125,000; Full time

Job summary

A leading global investment bank in London is seeking an Employment Contracts Administrator for a 12-month Fixed Term Contract. The role involves drafting offer letters, managing inquiries, and ensuring compliance with service-level agreements. Candidates should have a Bachelor's degree and some experience in HR or Employment Legal, along with strong attention to detail and communication skills.

Qualifications

• Prior experience in Human Resources/Employment Legal considered.
• Experience drafting employment contracts and using templates preferred.
• Proactive approach with the ability to anticipate issues.

Responsibilities

• Manage the offer letter inbox and process requests.
• Draft initial offer letters for review.
• Liaise with managers and recruiters regarding offer details.

Skills

Attention to detail

Verbal communication

Written communication

Time management

Problem-solving

Education

Bachelors Degree

Tools

Microsoft Word

Job description

Business Unit:

Human Capital Group

Industry:

No Industry

Overview

Houlihan Lokey, Inc. (NYSE:HLI) is a global investment bank with expertise in mergers and acquisitions, capital solutions, financial restructuring, and financial and valuation advisory. Houlihan Lokey serves corporations, institutions, and governments worldwide with offices in the Americas, Europe, the Middle East, and the Asia-Pacific region. Independent advice and intellectual rigor are hallmarks of the firm’s commitment to client success across its advisory services. The firm is the No. 1 investment bank for all global M&A transactions for the past two years, the No. 1 M&A advisor for the past 10 years in the U.S., the No. 1 global restructuring advisor for the past 11 years, and the No. 1 global M&A fairness opinion advisor over the past 25 years, all based on number of transactions and according to data provided by LSEG.

Scope

The Employment Legal team provides HR-related advice and support to HL’s UK and international offices (i.e. outside the US), covering the full remit of employment issues. The Employment Legal team is responsible for drafting all offer letters and related documentation for incoming and transferring employees in the international space. The Employment Contracts Administrator will be responsible for the initial drafting of offer letters using approved templates and other administration tasks associated with the offer letter process. Whilst the role does involve a high volume of administration and time spent populating offer letter templates, it will also involve interacting directly with business stakeholders of all levels of seniority.

This is a 12 month Fixed Term Contract.

Responsibilities

As the Interim Employment Contracts Administrator, your duties will include:

• managing the offer letter inbox, where all international offer letter requests are received,
• selecting the appropriate offer letter from standardized templates,
• drafting the initial offer letter for review by the Employment Legal team and ensuring this accurately reflects the requested terms (e.g. title, salary, start date, annual leave entitlement, notice periods etc),
• liaising with managers and recruiters to confirm details and answer any queries,
• complying with a service-level agreement requiring same-day return on all offer letter requests received before 2pm,
• maintaining, editing and updating offer letter templates with guidance from the Employment Legal team,
• updating relevant trackers, including guidance documents with key information and bespoke clauses, and
• performing other related duties as assigned.

Basic Qualifications

• Bachelors Degree
• Some prior experience in Human Resources/Employment Legal (internship/placement experience will be considered)
• Some previous experience drafting employment contracts and using contract templates
• Strong attention to detail with excellent verbal and written communication skills
• Well-organised, with excellent time management skills and a proven ability to prioritise appropriately and sensibly
• Open, collaborative way of working
• Proactive attitude and ability to anticipate points before they become an issue
• Readiness to take responsibility and be held accountable
• Must be diligent and persistent in follow-up and effectively manage tasks with minimal supervision
• Capable of multi-tasking and meeting tight deadlines
• Skilled in problem-solving and decision making
• Good judgement and ability to know when to escalate
• Discretion and ability to appropriately deal with confidential information
• Proficient with Microsoft Office, especially Word

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, gender identity, sexual orientation, protected veteran status, or any other characteristic protected by law.

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