Interim Company Secretarial Assistant - 12 month FTC - 3684

JR United Kingdom; London; Hybrid; GBP 30,000 - 50,000; Full time

Job summary

An established industry player is seeking an Interim Company Secretarial Assistant for a 12-month fixed-term contract. This full-time role offers a hybrid work model, allowing you to work both remotely and in the office. You will support a busy company secretarial team, handling document execution, filing, and compliance tasks. This is a fantastic opportunity to gain experience in a dynamic environment while contributing to important projects within a large international group. If you have a passion for company secretarial work and strong communication skills, this role is perfect for you.

Qualifications

• Previous experience in a company secretarial role is preferred.
• Strong communication skills are essential for stakeholder interaction.

Responsibilities

• Manage incoming contracts and legal documents for execution.
• Assist with filing statutory changes and preparing powers of attorney.

Skills

Company Secretarial Experience

Strong Communication Skills

Document Management

Legal Documentation Processing

Education

Relevant Degree or Qualification

Tools

SharePoint

Diligent Database

Job description

Interim Company Secretarial Assistant - 12 month FTC - 3684, London

Client:

BWW Recruitment

Location:

London, United Kingdom

Job Category:

Other

EU work permit required:

Yes

Job Views:

2

Posted:

05.05.2025

Expiry Date:

19.06.2025

Job Description:

Our client, an international management consultancy, seeks a candidate with some previous experience to join their small company secretarial team to support their busy schedule during a particularly active period, due to additional projects over the next 12 months. The company secretarial team of 5 professionals is part of the wider legal team, based in East Croydon. This full-time interim role offers a hybrid work model, with 2 days in the office and 3 days remote per week.

This role involves supporting the workload of a busy Company Secretariat, which provides advice and support to stakeholders across a large international group of companies. The position requires a company secretarial professional with strong communication skills.

Key duties include:

1. Document Execution Process – managing incoming contracts, deeds, licences, leases, sub-consultancy agreements, etc., and processing them for execution by directors.
2. Filing of executed Board Minutes, Resolutions, Bank Mandates, etc., in Minute Books.
3. Filing of executed Powers of Attorney (PoAs) and other legal documents in SharePoint digital folders.
4. Processing legal documents for notarisation, consularisation, and apostille.
5. Processing purchase orders and invoices.
6. Creating Structure Charts.
7. Performing ad-hoc core company secretarial duties under supervision, such as annual compliance, confirmation statements, drafting board minutes, and shareholder resolutions.
8. Assisting with filing statutory changes, appointments, and structural modifications of international subsidiaries, branches, etc.
9. Preparing and updating powers of attorney using standard templates and external documents.
10. Updating the Diligent Database and SharePoint system to record statutory changes.
11. Providing KYC/DD/AML documentation as requested.

Please note: If you are not a passport holder of the country for this vacancy, you may need a work permit. For more information, check our blog.

Bank or payment details should not be provided when applying. All applications should be submitted via the 'Apply now' button.

Created on 05/05/2025 by JR, United Kingdom