Interim Accounts Payable Assistant

Hand Picked Hotels; United Kingdom; Hybrid; GBP 40,000 - 60,000; Full time

Job summary

Hand Picked Hotels is seeking an Interim Accounts Payable Assistant for 6 months at their Head Office in Sevenoaks. The role involves processing invoices, ensuring approvals, and reconciling supplier statements. Ideal candidates will have experience in accounts payable and strong organizational skills, with a competitive hourly rate ranging from £14 to £17.

Benefits

Company pension scheme

Life assurance scheme

Employee Assistance Program

28 days holiday per year

Discounted staff stays and meals

Training programs and apprenticeships

Qualifications

• Proven track record in accounts payable processes.
• Experience with Sage Financials and Procure Wizard preferred.
• Computer literate with good knowledge of Excel.

Responsibilities

• Process supplier invoices and credit notes.
• Checkout and match purchase orders to received invoices.
• Communicate with suppliers to resolve invoice queries.

Skills

Attention to Detail

Organizational Skills

Communication

Time Management

Self-Motivation

Tools

Sage Financials

Procure Wizard

Excel

Job description

About the Company

Hand Picked Hotels is a beautiful collection of 21 privately owned, luxury country houses and coastal retreats, each hand picked for their individuality. Architecturally distinctive and quintessentially British, every hotel boasts an extraordinary location, from Scotland to the Channel Islands, offering breath taking views, from vast countryside to expansive beaches, to lush woodlands. With every need taken care of, the team at each hotel ensures every guest has a magical experience, encouraging them to return time and time again.

Hand Picked Hotels was founded in 2001 by owner and Chairman, Julia Hands MBE. Whilst each hotel is individual, every property fulfils the company values of family and community, Individuality, Care, Aiming Higher and Delighting our guest ensuring a hand picked experience for every guest and employees.

We are currently recruiting for an Interim Accounts Payable Assistant at our Head Office in Sevenoaks, part of Hand Picked Hotels, for a 6 month period.

About the Role

About the Role:

• Processing supplier invoices and credit notes ensuring correct coding within the finance system.
• Checking and matching purchase orders to invoices received, ensuring all invoices have the appropriate level of approval before they are sent for payment.
• Communicating with suppliers to resolve invoice and payment queries swiftly.
• Liaising with the hotel teams to respond to Accounts Payable queries.
• Assisting the Procurement Team in the setup of new suppliers.
• Preparing and processing supplier payment runs with appropriate documentation and backup for approval by management.
• Reconcile supplier statements to ensure complete records are maintained and supplier balances kept up to date.
• Maintaining a professional, polite and courteous manner when dealing with all internal and external customers.

About You:

• A proven track record working on accounts payable processes and specifically Sage Financials and Procure Wizard software is desirable.
• Computer literate with a good knowledge of Excel.
• Must be pro-active, self-motivated, and able to work on own initiative with minimum supervision.
• Strong time management and organisational skills.
• Able to communicate at all levels throughout the business.
• An eye for detail is essential within the role.
• Experience working within a hotel environment preferred, but not essential.

Company Benefits

Our Benefits include:

• A competitive salary package, up to £30,000 per annum, pro rata.
• This is a Full-Time role working Monday to Friday 9am - 5.30pm, 40 hours per week, based at our Head Office in Sevenoaks.
• Company pension scheme with a generous employer contribution.
• Life assurance scheme.
• Employee Assistance Program to support you with whatever life throws at you.
• Company Sickness Scheme Benefit.
• 28 days holiday per year pro including bank holidays, increasing to 33 days including bank holidays with length of service, pro rata.
• Forward career progression, with access to our In House and external training programs, including apprenticeships up to level 7, which are all supported by our learning and development team.
• Discounted staff stays in our hotels and on food & drink.
• Annual loyalty awards (like afternoon teas and overnight stays.
• Online retail discount platform offering thousands of savings with high street retailers and restaurants as well as a health and well-being platform.
• Opportunity to make lifelong friendships and be part of team that celebrates Diversity and Inclusion.

Hand Picked Hotels is an Equal Opportunities employer. Candidates must be eligible to live and work in the UK.

• £14.00 - £17.00 per hour + Immediate start, hybrid working
• £14.00 - £17.00 per hour + Immediate start, hybrid working