Intensive Care Audit Coordinator

Whittington Health; Greater London; On-site; GBP 34,000 - 37,000; Full time

Job summary

Whittington Health NHS Trust is seeking an Audit Co-ordinator to manage ICNARC data collection within the Intensive Care unit, ensuring accurate daily data capture and timely reporting. The role includes leading administrative tasks for the Critical Care Follow Up Clinic and providing minute taking support for governance meetings.

You will work within a clinical environment, coordinating with ICNARC and nursing staff, handling monthly reports, data quality checks, and liaison across departments

Qualifications

• Educated to GCSE level or equivalent, with English and maths.
• Advanced computer skills - Word processing, spreadsheets and maintaining databases.
• Experience of collating ICNARC data.

Responsibilities

• Audit and data collection: Daily collection and processing of physiological Critical Care patient data to ICNARC protocols.
• Inputting clinical data into a secure online platform for all admitted Critical Care patients; high attention to detail and data cleansing.
• Minute taking and meeting coordination for Critical Care Department and Deteriorating Patient.
• Administration for Follow Up Clinic: identify and enter patients for follow up clinic; invite and follow up with patients; book into clinic via Medway; administer patient diaries.

Skills

Advanced computer skills

Word processing

Spreadsheets

ICNARC data

Education

GCSE level or equivalent

English and maths

Tools

Careflow

ICE

Vitals Clinical

Job description

Employer Whittington Health NHS Trust Employer type NHS Site Whittington Hospital Town London Salary £34,186 - £37,389 Per Annum Including HCAS Salary period Yearly Closing 06/10/2026 23:59

Please note in order to progress your application, your data will be processed by our 3 rd party recruitment providers – North London Partners Shared Service, who conduct recruitment activities on behalf of Whittington Health NHS Trust.

By applying for this role, you accept in the event you are successful that your personal data may be transferred from the Trust to another NHS organisation where your employment transfers within the NHS. This is in accordance with the streamlining programme which is aimed at saving you time and improving efficiencies within the NHS when your employment transfers.

Artificial intelligence (AI) is a set of technology that can perform various tasks that typically required human intelligence. Your application is your opportunity to demonstrate to us how you meet the requirements of the role.

We recognise that AI tools can support accessibility, equity and confidence for applicants. However, it’s important that examples and responses genuinely reflect your own experience and abilities, as these will be explored further during the selection process. AI must not be used to provide misleading or false information during any stage of the application journey.

Whittington Health NHS Trust is committed to ensuring that its recruitment processes are carried out with integrity, transparency, and fairness for all applicants. To help maintain these standards, we ask candidates to provide accurate and truthful information throughout the recruitment process.

If incorrect or misleading information is identified, this may affect the progression of an application, any employment offer, or continued employment. As part of our due diligence, the company may verify the information provided by applicants and take appropriate act ion where necessary.

We do not charge applicants any fees at any stage of the recruitment process, including applications, interviews, sponsorship arrangements, pre-employment checks, or employment offers. All vacancies are advertised through TRAC/NHS Jobs and candidates are assessed solely on their skills, qualifications, experience, and suitability for the role. If you are asked to make a payment in connection with an NHS job opportunity, please treat this as suspicious and contact the organisation directly using the details published on our official career's website.

TheAuditCo- Ordinator is primarily responsible for the Intensive Care National Audit and Research Centre (ICNARC) data collection. This involves the daily collection and classificationofpatient’s clinical data and demographics and uploading this data to online database platform. This involves being responsible for collating national mandated monthly and quarterly reports. The post holder will be working in a clinical environment within the Critical care Unit, which involves collecting data at the patient’s bedspace. The critical care unit cares for the sickest patients in the hospital and supports their friends and relatives during their admission

The post holder will be fully trained and supported by the clinical team in Critical Care, the post holder will be expected to manage this data, liaising with both ICNARC, Critical Care Consultants and Nurse Leads. The post holder will be expected to run monthly reports for unit and for areas outside of Critical Care, daily review of patient records within Critical Care to ensure data collection is completed in a timely manner and liaising with other hospitals sites for up-to-date data of transferred patients.

As well as the audit responsibility, the post holder will be the lead administrator for the Critical Care Follow Up Clinic and general Critical Care administration duties, including minute taking.

Main duties of the job

Audit and data collection

• Daily collectionandprocessingofphysiological Critical Carepatients’datatocomplywith ICNARC protocols and audits.
• Inputting clinical data into an secure online platform of all admitted Critical Care patients, this requires high level attention to detail and robust data cleansing.

Minute taking and meeting coordination for Critical Care Department and Deteriorating Patient

• In conjunction with the Critical Care Team, coordinate regular unit meetings such as clinical governance and Mortality and Morbidity meetings and staff meetings

Administration for Follow Up Clinic

• Work with follow up team to identify and enter spreadsheet potential patients for follow up clinic monthly
• When patients identified – send letters to all patients once discharged from hospital
• Following invite letter, to telephone patients and discuss dates for clinic using spreadsheet
• Book patients into clinic via Medway
• On clinic days to welcome patients – give out psychological questionnaires.
• Administration for Critical Care Patient diaries

Working for our organisation

It is the aim of the Trust to ensure that no job applicant or employee receives less than favorable treatment on grounds of sex, marital and civil partnership status, gender reassignment, pregnancy and maternity, race, color, creed, religion or belief, physical disability, mental health, learning difficulty, age or sexual orientation and is not placed at a disadvantage by conditions or requirements that cannot be shown to be justifiable.To this end the Trust has an equal opportunitiespolicy and it isfor each employee to contribute to its success.The hospital has a single equality scheme, which underpins its duty to promote equality.You can access a copy of the scheme on the trust's website.

Detailed job description and main responsibilities

TheAuditCo- Ordinator is primarily responsible for the Intensive Care National Audit and Research Centre (ICNARC) data collection. This involves the daily collection and classificationofpatient’s clinical data and demographics and uploading this data to online database platform. This involves being responsible for collating national mandated monthly and quarterly reports. The post holder will be working in a clinical environment within the Critical care Unit, which involves collecting data at the patient’s bedspace. The critical care unit cares for the sickest patients in the hospital and supports their friends and relatives during their admission

The post holder will be fully trained and supported by the clinical team in Critical Care, the post holder will be expected to manage this data, liaising with both ICNARC, Critical Care Consultants and Nurse Leads. The post holder will be expected to run monthly reports for unit and for areas outside of Critical Care, daily review of patient records within Critical Care to ensure data collection is completed in a timely manner and liaising with other hospitals sites for up-to-date data of transferred patients.

As well as the audit responsibility, the post holder will be the lead administrator for the Critical Care Follow Up Clinic and general Critical Care administration duties, including minute taking.

MAIN DUTIES

Audit and data collection

• Daily collectionandprocessingofphysiological Critical Carepatients’datatocomplywith ICNARC protocols and audits.
• Inputting clinical data into an secure online platform of all admitted Critical Care patients, this requires high level attention to detail and robust data cleansing.
• Skilleduseofclinical programsforcollectionandinterpretationofpatient’sdata,like Careflow, ICE and Vitals Clinical.
• Validation of Critical Care data as per ICNARC coding system. This involves liaising with ICNARC senior nurses and consultants to ensure correct coding of diagnosis, alongside fillinginmissingdata,completinghospital outcomes,etc.
• Create Monthly reports for the department, further departments within Whittington Trust and other external NHS bodies, for the purpose of governance, safety and QI work.
• Liaisewithnursingandmedicalstafftoensureaccuracyofclinicaldata entry
• Prepareregular cleandataset for exportto ICNARC, monthly, quarterly and yearly.
• Liaisecloselywithexternal bodieslikeICNARCand theNorthCentral LondonNetwork and other hospitals with regards to data enquiries, analysis and reports which involves using clinical electronic systems.
• When dataset not complete retrospective cleaning of data via ICNARC platform
• ProcessingofLevel 2patientsdatacaredoutsidetheCritical Careunitintothe Careflow in collaboration with the Trust’s Finance Department.
• CollectingdemographicandclinicaldataforpatientsoutsidetheCritical Careunit with CC team involvement and manual processing into the ICNARC website.
• Implementsystemupgradeswheninstructedbytheunit’sclinical management system supplier.
• AttendregularmeetingswithICNARCaspartofCPDandmaintenanceof thehigh profile of the trust within that organization.
• Contributetotheon-goingeducationofthemulti-disciplinaryteamastodata collecting, entry and reporting with regard to Critical Care Audit.
• Toliaisewithotherhospital staffanddepartments inthedata managementof patients transferred in and out across different hospitals.
• AdherestoTrustandDirectoratepolicies,procedures,standardsand protocols
• Tomaintainconfidentialityatall times

Minute taking and meeting coordination for Critical Care Department and Deteriorating Patient

• In conjunction with the Critical Care Team, coordinate regular unit meetings such as clinical governance and Mortality and Morbidity meetings and staff meetings
• Minuet take for Clinical Governance, M& M and Deteriorating patient improvement Group
• Coordination action tracker for all meetings.
• Admin support for all QI project across Critical Care

Administration for Follow Up Clinic

• Work with follow up team to identify and enter spreadsheet potential patients for follow up clinic monthly
• When patients identified – send letters to all patients once discharged from hospital
• Following invite letter, to telephone patients and discuss dates for clinic using spreadsheet
• Book patients into clinic via Medway
• On clinic days to welcome patients – give out psychological questionnaires.
• Administration for Critical Care Patient diaries

Person specification

Education and experience

• Educated to GCSE level or equivalent, with English and math’s
• Advanced computer skills - Word processing, spreadsheets and maintaining databases
• Experience of collating ICNARC data

Skills

• Ability to deal with difficult situations i.e. verbal complaints
• Be sensitive to the working environment
• Adaptable

personal quailties and skills

• Enthusiasm and flexibility
• A methodical and well-organised approach to work
• Able to cope under stress i.e. prioritise workload
• Good Interpersonal Skills
• Advanced computer skills - Word processing, spreadsheets and maintaining databases

SAFEGUARDING CHILDREN AND ADULTS

To comply with the Trust’s Safeguarding Children and Adults policies, procedures and protocols. All individual members of staff (paid or unpaid) have a duty to safeguard and promote the welfare of children, young people and vulnerable adults This will require you to:

• Ensure you are familiar with and comply with the London Child Protection Procedures and protocols for promoting and safeguarding the welfare of children and young people.
• Ensure you are familiar and comply with theLondon Multi Agency Safeguarding Vulnerable Adults Pan London Procedures.
• Ensure you are familiar and comply with local protocols and systems for information sharing.
• Know the appropriate contact numbers and required reporting lines.
• Participate in required training and supervision.
• Comply with required professional boundaries and codes of conduct

Whittington Health is committed to safeguarding all children and vulnerable adults and expects all staff and volunteers to share this commitment.

• Provide only business email address for your referees – we are unable to request references from yahoo, Hotmail, Gmail accounts.
• Make sure you to include all evidence of where you meet the essential requirement on the jobs description as this forms the base of our shortlisting criteria.

• Closing dates are given as a guide; we are within our right to close adverts early so please ensure you submit your application as soon as possible to avoid delay.
• If you do not hear from us up to 3 weeks after the closing date of the job unfortunatelythis means you have not been successfullyshortlisted for interview. If your require feedback on your application please contact the appointing manager detailed in the body of the advert.
• Please check your emails regularly as all correspondence from us will be via trac.systems – occasionally these emails will go into your Junk folder.
• Employment at Whittington Health is offered subject to successful completion of a 6 month probationary period for all staff with the exception of GMC Registered Doctors.

• You must already have the right to work in the United Kingdom or fully meet the eligibility criteria for sponsorship under the Skilled Worker visa route. We welcome applications from candidates who require visa sponsorship; however, we can only consider these where all UKVI requirements are met. Before applying, please ensure that both you and the role satisfy the relevant UK Visas and Immigration (UKVI) points‑based system criteria, as applications that do not meet these requirements cannot be progressed. For more information about the criteria, please click here
• Applications are welcome from people wishing to job share or work flexible patterns. We are committed to equal opportunities.
• In submitting an application form, you authorise WhittingtonHealth NHS Trust to confirm any previous NHS service details via the Inter Authority Transfer (IAT) process should you be appointed to the post.

If you are offered a role with one of the NLPSS partner trusts, as part of pre-employment checks youridentity and right to work documentation will be verifiedremotely (in most circumstances), using a certified identity verification service provider TrustID. You will be asked to capture an image of the relevant documents as well as a “selfie” using your smartphone/tablet (if available) for facial matching. TrustID will also perform a digital address check using Trunarrative and Equifax, which is a soft check and does not leave a footprint on your credit rating. For more information, visit www.trustid.co.uk

Please note that during the recruitment process your Identity Documentation (i.e. passport, driving licence, visa, etc.) will be scanned using a device which recognises UV, Infrared and Machine Readable Zone security features of the documents provided

The Trust uses electronic new starter forms on Trac to collect personal details. Information collected is securely stored and used to set up the employee record on the ESR HR system.

We would welcome applications from individuals who are from underrepresented groups in the organisation

Employer certification / accreditation badges

This post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service.

Application numbers

This vacancy may close early if it receives a high number of applications. Please complete and submit your application in good time to avoid disappointment.

Name Zoe Broadhead Job title ITU Matron Email address [e-mail] Telephone number 0207 2883412

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