Intellectual Property Coordinator

UK Atomic Energy Authority; Culham; On-site; GBP 36,000 - 44,000; Full time

Benefits offered by this job

Excellent defined benefit pension

Bonus scheme up to 7%

Relocation allowance (if eligible)

Flexible working options

Employee Assistance Programme

Generous annual leave

Job summary

UK Atomic Energy Authority (UKAEA) is seeking an IP Lead Administrator to manage our IP and innovation management software and support the patent portfolio. The role involves coordinating filing activity, liaising with external patent attorneys, and ensuring timely documentation and reporting.

You will work onsite with regular presence and benefit from generous pension, flexible working options, and a broad benefits package.

Qualifications

• GCSEs or equivalent with English & Maths, plus A levels or Level 3 qualification or relevant work experience.
• CIPA IP Paralegal qualification or willingness to work towards it.
• Experience in a complex technical or professional environment.
• Strong IT skills including Microsoft Office and Excel.

Responsibilities

• Act as Lead Administrator for UKAEA’s IP and innovation management software.
• Maintain accurate IP records and produce regular and ad hoc reports.
• Provide administrative and coordination support for patent and trademark prosecution.
• Monitor filing, prosecution and grant activities, ensuring deadlines are met.
• Liaise with external patent attorneys, issuing instructions and coordinating actions.
• Ensure information and documentation for IP filings and prosecution are complete and submitted on time.
• Coordinate receipt and management of invention disclosures to support evaluation.
• Prepare powers of attorney and assignment documents and coordinate their review.
• Maintain records of powers of attorney, assignments and licences.
• Coordinate notarised and legalised documentation ensuring filings meet requirements.

Skills

Strong written and verbalcommunication

Excellent planning andorganisational

Microsoft Office and Excel

Education

GCSEs English and Maths, A levels or Level 3 qualification

CIPA IP Paralegal qualification or willing to study

Tools

Microsoft Office

Job description

Fusion, the process that powers the sun and stars, is one of the most promising options for generating the cleaner, carbon-free energy that our worldbadly needs. UKAEA leads the way in realizing fusion energy, partnering with industryand research organisations to achieveground-breaking advancements. Our goal is to bring fusion electricity to the gridby developing the power stations of tomorrow and the skilled workforce to deliver them.

About the job

Join UKAEA’s Innovation team and help protect the intellectual property behind pioneering developments in fusion energy. You will support the management of our global patent portfolio, working with colleagues across UKAEA and external patent attorneys. This is an excellent opportunity to develop your knowledge and experience of intellectual property management within a complex technical environment.

What You’ll be Doing

• Act as Lead Administrator for UKAEA’s IP and innovation management software.
• Maintain accurate IP records and produce regular and ad hoc reports.
• Provide administrative and coordination support for patent and trademark prosecution.
• Monitor filing, prosecution and grant activities, ensuring key deadlines are met.
• Liaise with external patent attorneys, issuing instructions and coordinating required actions.
• Ensure information and documentation for IP filings and prosecution are complete, accurate and submitted on time.
• Coordinate the receipt and management of invention disclosures to support their evaluation.
• Prepare powers of attorney and assignment documents, coordinating their review and execution.
• Maintain accurate records of powers of attorney, assignments and licences.
• Coordinate notarised and legalised documentation, ensuring patent applications meet relevant legal and procedural requirements.

What You’ll Bring

• GCSEs or equivalent qualifications in English and Maths, together with A levels, an equivalent Level 3 qualification or relevant work experience.
• A CIPA IP Paralegal qualification or a willingness to work towards it.
• Experience of working within a complex technical or professional environment.
• Strong IT skills, including proficiency in Microsoft Office and Excel.
• Excellent planning and organisational skills, with the ability to manage competing priorities and deadlines.
• Strong written and verbal communication skills, with the ability to build effective working relationships across different teams and with external partners.

UKAEA is an onsiteorganisation, and this role requires regular onsite presence (usually between 3-5 days in any given week) in line with business needs. We actively support flexible working arrangements where this is compatible with the role

We have a generous range of benefits (see the full listhere ) and highlights include:

• A salary of £40402
• Up to 7% corporate performance bonus
• Final salary defined benefits pension scheme with an equivalent of21.5% employer pension contribution
• 25 days annual leave plus2.5 privilege days;8 Bank Holidays
• 3 days of site closure over Christmas break
• Flexible working options plus family-friendly leave provisions

Our commitment to ED&I

UKAEA’s mission is clean energy for all, and we welcome talented people from all backgrounds to help us achieve this goal. We are committed to equality, diversity,inclusionand accessibility, and strive to ensure fair representation across our workforce.

Please [e-mail] if you have any questions or require adjustments to help youparticipatefairly in our recruitment process, for example changes to the way we interview or share information. As a Disability Confident Employer, we are committed to providing an inclusive and accessible recruitment experience for all candidates.

We particularly encourage applications from groups currently underrepresented in STEM, including women and people from diverse ethnic backgrounds. All appointments are made onmeritand further information can be foundhere .

£40,402 + excellent benefits including outstanding pension

As an employee of UKAEA you will benefit from:

• Outstandingdefined benefit pension scheme,details of which can be found at the end of this advert.
• Corporatebonus schemeup to7%and aRelocationallowance (if eligible).
• Flexible working optionsincluding family friendly policies.
• Employee Assistance Programmeand trained Mental Health First Aiders,
• Generous annual leaveallowance starting with 25 days, plus 3 days Christmas closure and 2.5 privilege days, in addition to UK bank holidays
• A vibrantculturecommitted to equality and being fullyinclusive

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