Intellectual Property Assistant

Tate Recruitment; Cardiff; On-site; GBP 20,000 - 25,000; Full time

Job summary

A leading recruitment agency is seeking an IP Assistant in Cardiff. This entry-level role offers up to £24,500 plus extensive benefits. Responsibilities include creating client reports, managing documents, and assisting the paralegal team. Ideal candidates should have strong communication and administration skills with a keen attention to detail. This role offers growth potential into a paralegal position within IP.

Benefits

Extensive benefits package

Qualifications

• Ability to liaise effectively with clients, paralegals, and fee earners.
• Capability to follow strict processes and legal protocols.
• Ability to manage multiple deadlines effectively.

Responsibilities

• Create reports and standard letters to clients.
• Check client list daily and upload relevant documents.
• Assist with daily office duties like ordering supplies and dealing with post.

Skills

Excellent communication skills

Excellent administration skills

Attention to detail

Job description

My client an award-winning Intellectual Property law firm based in Cardiff city centre is seeking an IP Assistant, paying up to £24,500 plus an extensive benefits package, to join their ambitious team.

This is a really great opportunity for an entry level candidate or someone who is looking for a career change to start to build their career from the ground up. There will be loads of opportunity for this person to grow in the team, potentially into moving into a paralegal role within IP further down the line.

Duties will include the following:

• Creating reports and standard letters/emails to send to clients
• Checking the client list daily and uploading relevant documents
• Bookmarking and updating working copies
• Filing invoices
• Updating prior client files
• Reporting Certificates of Grant
• Assisting the paralegal team with portfolio take-ons and following relevant procedures
• Monitoring changes to Fees & Charges and updating the case management system
• Ordering and tracking translations as requested by the paralegal team
• Sending out work requests and updating the relevant spreadsheet
• Preparing travel requests
• Printing and scanning documents as required
• Booking meetings for fee earners and/or paralegals upon request
• Gaining exposure to the overall patent lifecycle
• Responding to and carrying out any other reasonable ad hoc administrative tasks as required by the paralegal team.
• Assisting with daily office duties including; ordering supplies, organising the kitchen, dealing with post etc.

The ideal candidate will be looking to kick start their career within IP. You will have excellent communication skills having the ability to liaise with clients, paralegals as well as fee earners. Excellent administration skills, you will have the ability to follow strict processes and legal protocol. A high attention to deal as well as managing numerous deadlines at one time. A real ‘can-do’ attitude, you will be looking to get stuck in and learn on the job!