Intellectual Property Administrator

Hunter Plastic Surgery; Warwick; Hybrid; GBP 28,000 - 34,000; Full time

Job summary

A leading firm in the Intellectual Property sector is seeking an experienced Intellectual Property Administrator to join their dynamic records team. This role involves maintaining accurate IP records, ensuring deadlines are met, and managing client correspondence. The ideal candidate will have strong knowledge of IP systems and a proactive mindset. Enjoy a supportive environment with hybrid working options and competitive benefits.

Benefits

25 days annual leave + bank holidays

Hybrid working available

Qualifications

• Strong knowledge of IP records systems and applicable legal frameworks.
• Experience using EPO and EUIPO mailboxes and navigating IP registers globally.

Responsibilities

• Maintain accurate and up-to-date IP records throughout their lifecycle.
• Draft and issue standard and custom correspondence to clients and IP offices.
• Conduct daily audits and generate ad hoc schedules as required.

Skills

Attention to Detail

Proactive Mindset

Methodical Approach

Education

CIPA/CITMA Administrator's Course

Tools

Microsoft Office

Worksite

Job description

On behalf of our client, a highly respected firm in the Intellectual Property sector, we are seeking an experienced Intellectual Property Administrator to join their dynamic records team. This is a fantastic opportunity to become part of a forward-thinking, supportive environment where attention to detail and precision are highly valued.

In this pivotal role as a Intellectual Property Administrator, you'll be responsible for maintaining accurate and up-to-date IP records throughout the full lifecyclefrom pre-filing to post-grant. You'll play a crucial part in ensuring deadlines are met, clients are informed, and records are managed with the highest level of accuracy.

Benefits:

• Salary up to £34,000 per annum DOE
• Location: Birmingham
• Hours of work 9am to 17.15pm
• 36.5 hours per week
• 25 days annual leave + bank holidays
• Hybrid available

Key Responsibilities:

• Input and cross-check new IP cases on the records system
• Manage filing receipts, client correspondence, and post-grant processes
• Monitor and update key deadlines and due dates
• Draft and issue standard and custom correspondence to clients, IP offices, and overseas agents
• Generate and verify reports, including invoicing and filing-related documents
• Track and process oppositions, assignments, renewals, and expirations
• Load and maintain client/applicant information including special instructions
• Conduct daily audits and generate ad hoc schedules as required
• Support training within the records team and provide cover for Records Manager when needed

Skills/Experience Required:

• Strong knowledge of IP records systems and applicable legal frameworks
• Experience using EPO and EUIPO mailboxes and navigating IP registers globally
• Solid understanding of patent and trademark lifecycles and processes
• High-level proficiency with Microsoft Office and Worksite (or similar DMS)
• Excellent accuracy and attention to detail in data entry and reporting
• Methodical, structured approach with the ability to manage multiple deadlines
• CIPA/CITMA Administrator's course (desirable but not essential)
• A proactive, team-oriented mindset

Please apply today