Intellectual Property Administrator

Options Resourcing Ltd; United Kingdom; On-site; GBP 28,000 - 34,000; Full time

Job summary

Join a forward-thinking firm in the Intellectual Property sector as an Intellectual Property Administrator. This role offers the chance to work in a supportive environment where precision and attention to detail are paramount. You'll manage IP records from pre-filing to post-grant, ensuring deadlines are met and clients are informed. With hybrid working options and a competitive salary, this position is perfect for those looking to make a significant impact in a dynamic team. Apply today to be part of an innovative organization that values your contributions.

Benefits

25 days annual leave + bank holidays

Hybrid working options

Supportive environment

Dynamic team

Qualifications

• Strong knowledge of IP records systems and legal frameworks.
• Experience with EPO and EUIPO mailboxes and global IP registers.

Responsibilities

• Manage IP records and ensure accuracy throughout the lifecycle.
• Draft correspondence and generate reports for clients and offices.

Skills

IP records systems knowledge

EPO and EUIPO mailbox experience

Patent and trademark lifecycle understanding

Microsoft Office proficiency

Worksite or similar DMS proficiency

Attention to detail

Methodical approach

Proactive mindset

Education

CIPA/CITMA Administrator's course

Tools

Microsoft Office

Worksite

Job description

On behalf of our client, a highly respected firm in the Intellectual Property sector, we are seeking an experienced Intellectual Property Administrator to join their dynamic records team. This is a fantastic opportunity to become part of a forward-thinking, supportive environment where attention to detail and precision are highly valued.

In this pivotal role as a Intellectual Property Administrator, you'll be responsible for maintaining accurate and up-to-date IP records throughout the full lifecyclefrom pre-filing to post-grant. You'll play a crucial part in ensuring deadlines are met, clients are informed, and records are managed with the highest level of accuracy.

Benefits:

• Salary up to £34,000 per annum DOE
• Location: Birmingham
• Hours of work 9am to 17.15pm
• 36.5 hours per week
• 25 days annual leave + bank holidays
• Hybrid available

Key Responsibilities:

• Input and cross-check new IP cases on the records system
• Manage filing receipts, client correspondence, and post-grant processes
• Monitor and update key deadlines and due dates
• Draft and issue standard and custom correspondence to clients, IP offices, and overseas agents
• Generate and verify reports, including invoicing and filing-related documents
• Track and process oppositions, assignments, renewals, and expirations
• Load and maintain client/applicant information including special instructions
• Conduct daily audits and generate ad hoc schedules as required
• Support training within the records team and provide cover for Records Manager when needed

Skills/Experience Required:

• Strong knowledge of IP records systems and applicable legal frameworks
• Experience using EPO and EUIPO mailboxes and navigating IP registers globally
• Solid understanding of patent and trademark lifecycles and processes
• High-level proficiency with Microsoft Office and Worksite (or similar DMS)
• Excellent accuracy and attention to detail in data entry and reporting
• Methodical, structured approach with the ability to manage multiple deadlines
• CIPA/CITMA Administrator's course (desirable but not essential)
• A proactive, team-oriented mindset

Please apply today