Institute Administration Assistant (Maternity Cover)

University of Aberdeen; Aberdeen City; On-site; GBP 12,000 - 14,000; Part time

Job summary

A leading educational institution in Aberdeen is seeking a part-time administrator to join their School of Medicine, Medical Sciences and Nutrition. This role involves managing student attendance, room bookings, and supporting research activities. The ideal candidate possesses strong organizational and communication skills and will be pivotal in enhancing the student experience. Competitive salary pro-rata based on qualifications and experience.

Qualifications

• Experience in an administrative role.
• Ability to work with diverse stakeholders.
• Attention to detail and ability to manage multiple tasks.

Responsibilities

• Provide administrative support for academic programmes.
• Handle room bookings and student attendance monitoring.
• Support research activities as needed.

Skills

Organizational skills

Communication skills

Job description

An opportunity has opened up for a member of staff to join the administration team of the School of Medicine, Medical Sciences and Nutrition (SMMSN) on a part-time (0.5FTE) basis to cover a period of maternity leave. The post holder will be located in the Polwarth Building on the Foresterhill Health Campus as part of the MBChB team in the Institute of Education in Healthcare and Medical Sciences.

You will be an integral part of the administration team with varied duties relating to the administration of the various academic programmes with duties such as, room bookings, student attendance monitoring and clerking of various committees. At various times you may also be involved in supporting research.

This is an interesting post which will involve interaction with colleagues and students from across the School of Medicine, Medical Sciences and Nutrition. It offers the opportunity to develop and broaden your organisational and communication skills and you will be a key contact for both staff and students.



The postholder is required to provide administrative support for the School’s taught programmes. The postholder will work primarily with SMMSN staff and various internal stakeholders.



With support from the Institute and Senior Institute Administrators, the successful candidate will resolve day to day issues within established procedures and policies. The overall objective is to support staff and students and provide a positive student experience.



Salary will be at the appropriate point on the Grade 3, 50% of £24,906 - £26,338 per annum, pro rata, and negotiable with placement according to qualifications and experience.



Informal enquiries should be made to Christine Kay, Curriculum Manager ([e-mail] / 01224 437739).



In accordance with the UKVI immigration rules, it is with regret that this role DOES NOT MEET THE SALARY REQUIREMENTS for sponsorship under the Skilled Worker route. For this role, the successful candidate must be able to demonstrate their right to work in the UK prior to commencing employment and obtain the right to work in the UK. Information on other visa options is available at https://www.gov.uk/check-uk-visa.



To apply online for this position visit www.abdn.ac.uk/jobs



Job Reference Number: MED229SX



The closing date for the receipt of applications is 11 August 2025

The School of Medicine, Medical Sciences and Nutrition embraces a diverse working environment and recognises the many benefits this can bring. Applications from individuals from across all of the equality protected characteristics are encouraged.