Inpatient Clinical Secretary | Nottinghamshire Healthcare NHS Foundation Trust

Nottinghamshire Healthcare NHS Foundation Trust; Nottingham; On-site; GBP 22,000 - 30,000; Full time

Job summary

A healthcare provider in Nottingham is seeking a full-time Inpatient Clinical Secretary for Silverbirch Ward. This role includes providing administrative support to clinical teams, maintaining patient records, and coordinating ward meetings. Ideal candidates should have experience in a similar role and strong organizational skills. Please be aware that applicants will need to pay for their DBS check. The closing date for applications is July 28, 2025.

Qualifications

• Experience in a senior management-level secretarial role is essential.
• Comprehensive knowledge of administrative duties.
• Motivated and flexible with good teamwork skills.

Responsibilities

• Provide secretarial and administrative support to the clinical teams.
• Maintain appointment schedules and assist with admissions and discharges.
• Coordinate ward meetings and maintain patient records.

Skills

Experience in secretarial role

Excellent planning skills

Organizational skills

Proficiency in Microsoft Office

Education

RSA/OCR Level 3 in typing or equivalent

Tools

Rio patient information system

Job description

Older People Care Unit has an opportunity for a full-time Inpatient Clinical Secretary for Silverbirch Ward at Highbury Hospital.

This role provides secretarial and administrative support to the ward's clinical and medical teams.

Applicants should have experience in a similar secretarial role at consultant or senior management level, with comprehensive knowledge of administration duties and the skills to meet the role's needs.

Please note that applicants will need to pay for their DBS check, with costs deducted from salary after appointment. The DBS application costs £26.40 (standard) or £54.40 (enhanced). The cost can be reduced if you enroll in the DBS Update Service, which has an annual fee of £16.

The role involves clinical administrative and secretarial work, supporting the Consultant Psychiatrist and Ward Manager, maintaining appointment schedules, and assisting with admissions and discharges. Excellent planning and organizational skills are essential.

Our Trust, #TeamNottsHC, employs over 11,000 colleagues delivering a range of healthcare services across the East Midlands. We promote diversity and wellbeing through various staff networks and support services.

Key responsibilities include coordinating ward meetings, maintaining patient records, and inputting data into the Rio patient information system.

You must have RSA/OCR Level 3 in typing or text processing or equivalent experience, and a qualification or working knowledge of Microsoft Office.

This role is suited for motivated, conscientious individuals who are flexible and enjoy working in a busy environment as part of a team.

Please note that this position does not meet the pay level for a Skilled Worker visa, and applicants without NHS experience will generally start at the bottom of the pay band under Agenda for Change.

For those requiring a Skilled Worker Visa, please check the likelihood of sponsorship here: https://www.gov.uk/skilled-worker-visa.

This advert closes on Monday, 28 July 2025.