Innovation District Project Administrator

Diversity Dashboard; Manchester; On-site; GBP 26,000 - 34,000; Full time

Benefits offered by this job

Generous employer pension contribution

Christmas closure across all depts

Purple Place employee discount

Job summary

University of Manchester is seeking an AVID Project Administrator to support the LIPF Programme Manager with administrative and finance tasks for the Atom Valley Innovation District.

You will play a key role at the intersection of academia, industry and local government, helping to accelerate innovation and inclusive economic growth. The role involves managing correspondence, meetings, and financial records, while ensuring GDPR compliance and effective stakeholder engagement.

Qualifications

• Experience of providing high-quality administrative and financial support to project teams and senior staff.
• Experience of organising meetings and events and providing secretariat to boards and committees, including minute taking.
• Proven IT skills including use of Microsoft packages (Outlook, Word, Excel, PowerPoint, Teams, SharePoint, Dynamics).
• Excellent organisational, prioritisation and time-management skills, with the ability to manage multiple tasks and deadlines simultaneously.
• Good standard of education, including literacy and numerical skills.

Responsibilities

• Provide comprehensive administrative support to project teams, including managing correspondence, maintaining records and filing systems, formatting documents and presentations, and ensuring compliance with GDPR, university, and funder requirements.
• Support the planning and delivery of meetings, workshops, and events, including diary management, invitations, venue and catering bookings, travel arrangements, minute-taking, action tracking, and circulation of papers.
• Act as a first point of contact for project enquiries, managing shared mailboxes, responding to routine queries, escalating issues where appropriate, and maintaining positive stakeholder relationships.
• Support financial administration and compliance, maintaining financial records, processing purchase orders, invoices, expenses, and claims, and liaising with internal finance teams and external suppliers.

Skills

Admin & financial support

Meeting coordination

Stakeholder relationship management

Organisational skills

Literacy & numerical skills

Secretariat to boards/committees

GDPR compliance knowledge

Education

Good standard of education (literacy & numeracy)

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Teams

SharePoint

Dynamics

Job description

University of Manchester is seeking an AVID Project Administrator to support the LIPF Programme Manager with administrative and finance tasks for the Atom Valley Innovation District.

You will play a key role at the intersection of academia, industry and local government, helping to accelerate innovation and inclusive economic growth. The role involves managing correspondence, meetings, and financial records, while ensuring GDPR compliance and effective stakeholder engagement.