Information Technology & Projects Analyst

Toyota; Epsom; Hybrid; GBP 60,000 - 85,000; Full time

Benefits offered by this job

Hybrid working pattern (2 days office,

Car schemes for Toyota & Lexus

Excellent pension scheme

25 days annual leave

Private Medical Healthcare

Wellbeing initiatives

Job summary

Toyota Financial Services seeks an IT Finance & Projects Specialist to oversee governance, budgeting and administration across Procurement, Financials and Projects for the IT Department. The role blends technical IT knowledge with financial analysis and project coordination to support IT initiatives.

Key duties include managing service catalogs, cost allocations, supplier relationships and approvals per policy, while collaborating with the BTS team across governance, change and delivery

Qualifications

• Strong IT background with finance awareness.
• Budget/financial management knowledge including Opex & Capex.
• Proficient with Excel and reporting.
• Experience in Licence Management and Supplier Management.

Responsibilities

• Ensure IT procurement, financial and project governance are structured and controlled.
• Produce quarterly recharge invoices covering BAU services, projects and pass-through costs.
• Manage timesheet templates for projects, services and staff and policy adherence.
• Lead monthly IT budget reviews and support the annual budgeting process.
• Prepare IT accruals and year-end fixed assets.
• Approve invoices, purchase orders and coding; liaise with auditors.

Skills

IT background

Budget management

Advanced Excel

Analytical and reporting

Licence & Supplier management

Tools

Microsoft Office

Job description

Toyota Financial Services is currently seeking an individual to join its team as an IT Finance & Projects Specialist.

The successful candidate will have a strong IT background, combined with an interest in finance, project coordination, and business processes. .

This role is ideal for someone who enjoys combining technical expertise with financial analysis and project coordination, while contributing to the successful delivery of IT initiatives.

The role in a nutshell:

Responsible for the management, governance and delivery of administrative services across Procurement, Financial and Projects for the IT Department.

A bit about the ‘Department’:

The Business Technology Solutions (BTS) department are responsible for delivering end-to-end business technology and change through their four key functions of Governance, Projects & Change, Delivery and Technical Operations. They look after both TFSUK and KINTO UK. The mission of BTS is to Give (giving the business the technology, applications and services it needs), Guide (guiding the business through changes using expertise and experience) and Guard (always protect the business).

What you’ll be doing:

• Responsibilities to ensure that the Procurement, Financial and Project Governance in IT is undertaken in a structured and controlled manner:

Procurement:

• Ensure TFSUK’s Purchase Order and Invoicing processes are followed, including costs are correct, allocated to the right cost centre and general ledger codes, goods are received, and any renewals time frames are recorded in the Definitive Software Library.

Financial:

• Gather and maintain information regarding the IT environment components that support the Services to determine service costs and develop robust and auditable Service Catalogues, including producing quarterly recharge invoices covering BAU Services, Projects and any pass-through costs.
• Ensure timesheet templates are maintained correctly for projects, services and staff, including adherence to overtime, on-call and expenses policy.
• Monthly IT Budget reviews, including generation of base data for input into the Annual Budget process performed by the IT General Manager
• Produce accurate IT Accruals and Fixed Assets at year end
• Approve invoices, purchase orders, check coding
• Confident in dealing with auditors from internal and external stakeholders, which include HMRC

Projects:

• In conjunction with the Portfolio Manager, develop and maintain the portfolio and project records, templates, documentation and reporting

What you’ll get to own:

• Management, governance and delivery of administrative services across Procurement, Financial and Projects for the IT Department.
• Managing Supplier Relationships and monitoring Supplier Services
• Obtaining appropriate approvals based on the relevant policies and procedures

Key Experience & Skills:

• Technical IT Background would be beneficial
• Finance literate, including budget/financial management alongside good understanding of Opex & Capex
• Proficient in using Microsoft Office software with advanced Excel
• Strong analytical and reporting skills and the ability to explain complex concepts/calculations
• Experience in Licence Management and Supplier Management.

Attributes & Behaviours:

• Good time management and organisational skills
• Strong written and verbal communication, including confidence in presenting
• Self-motivated and proactive worker
• Keen attention to detail
• Able to work effectively with all levels of staff and external partners
• Able to effectively multitask
• Customer focused

At Toyota Financial Services (TFS) it is more than just an externally bench-marked salary and bonus, we also offer:

• Hybrid working pattern is 2 days in the office and 3 days from a location of your choice.
• Access to attractive car schemes for you (& your family) for Toyota & Lexus cars
• Excellent pension scheme (up to 6% employee contribution and 15% employer contribution).
• Generous annual leave of 25 days which increases with service and holiday purchase option
• Private Medical Healthcare (single, partner/spouse and dependent children) with Digital GP Service
• Group Income Protection cover with Aviva including physical, mental, and financial wellbeing services
• Employee Assistance Program
• Eye tests
• Onsite gym, Sports and Social Club, & flu jabs to keep you healthy
• Wellbeing hour each month and many more initiatives throughout the year to encourage a healthy mind and body, and to raise awareness and celebrate diversity, equity and inclusion.
• Dress for your day policy to make you feel comfortable at work
• Eco HQ, free parking & restaurant
• Two volunteering days per year
• Reward gateway voucher discounts
• Flexible working scheme and we welcome flexible working conversations at interview
• Regular 121s with your manager, a personal development review (PReview) each quarter
• A wide range of learning & development opportunities including Linked In Learning courses
• £250 contribution towards you learning something new outside of work
• Annual events (e.g., summer party, BBQ & Xmas party) including Countdown to Christmas events every December - it is so much fun!

Our Recruitment Process

At Toyota Financial Services (TFS) we value everyone and are pleased to be recognised as a Disability Confident Employer.

We are committed to supporting disabled applicants throughout the recruitment process. Should you meet the minimum criteria for this role and wish to apply under the DC scheme, you may be moved forward to the next stage. Please ensure to add this information into your application.

When it comes to recruitment, please do let us know if we can adjust our process to be meet your accessibility needs.

Some examples of how we might be able to help are listed below:

• Providing a copy of interview questions before the interview
• Organising a time and location that best suits you
• Allowing additional time for the assessment and interview

We are happy to review any adjustment on a case-by-case basis to support you to be your best self.