Information Governance & Complaints Manager

Job summary

The Information Governance and Complaints Manager is responsible for managing and leading the work of the Information Governance and Complaints team. This includes supporting the delivery of the HRA's Information Governance Framework, ensuring complaints, third party complaints and requests for information are managed appropriately and to relevant timescales.

Main duties of the job

1. Managing and investigating complaints received regarding the services provided, procedures followed or the behaviour of HRA staff and volunteers according to policy.
2. Managing and investigating complaints received which relate to the behaviour or conduct of a third party with regard to research according to policy.
3. Managing the HRA response to Freedom of Information Act requests and Data Subject Rights Requests according to the FOIA and Data Protection Act / General Data Protection Regulations.
4. Supporting the delivery of the HRA's Information Governance framework including leading the management of records work across the HRA according to the HRA's records retention schedule and developing a Records of Processing Activity register.
5. Overseeing the Information Governance breach reporting process and escalating issues as required.
6. Deputising for the Data Protection Officer during times of absence.

About us

As a flexible working friendly organisation, we want to be sure that you can work in a way that is best for you, not just us and the work we do.

We're committed to creating an inclusive workplace that promotes and values diversity. We know from experience that different ideas, perspectives, and backgrounds create a stronger, more creative workplace that help us to deliver the best services.

We welcome applications which represent the rich diversity of our community. This includes:

1. age
2. disability
3. ethnicity
4. gender identity and expression
5. religion or belief
6. sex
7. sexual orientation
8. other diverse characteristics

We have policies in place to ensure that all applicants are treated fairly and consistently at every stage of the recruitment process.

When applying to work here, speak to us about how we might be able to accommodate a flexible working arrangement - if it works for you, we'll do our best to make it work for us.

Job description

Job responsibilities

This role sits within the HRA Resources directorate which consists of various functions that work collaboratively to provide and deliver a range of services to staff committee members and suppliers of goods and services to the organisation.

The directorate functions are:

• HR
• Finance
• Governance
• Commercial
• Equality & Diversity
• Learning & Development

In submitting your application with us, please note the following:

We currently do not accept applications via recruitment agencies.

We do not hold a sponsorship licence and are unable to offer employment under any sponsorship arrangement.

Where applicants fail to demonstrate how they meet any one of the essential criteria of the person specification, the application will not be shortlisted. You will be considered based only on the information in your application form. CVs will not be considered.

The HRA reserves the right to close this vacancy early should it receive a sufficient number of applications.

Person Specification

Qualifications

Essential

• Degree qualification or extensive portfolio of evidence or equivalent level of experience or achievement

Desirable

• Information governance related qualification
• Complaints management related qualification

Knowledge

Essential

• Good working knowledge relating to complaints management
• Good working knowledge relating to data protection, information governance and freedom of information management
• Good understanding of the research approval, NHS governance and ethical review processes for UK health research

Experience

Essential

• Experience of communicating, both verbally and in writing, with a range of stakeholders regarding highly complex complaints / information requests and or sensitive issues

Desirable

• Experience of working within the NHS, higher education, and/or clinical research
• Line management experience

Analytical

Essential

• Excellent organisational skills with the ability to prioritise against a background of change and uncertainty

Interpersonal

Essential

• Excellent interpersonal skills to be able to communicate with a range of external stakeholders including members of the public, patients and research participants concerning sensitive areas

Other

Essential

• Commitment to inclusivity and valuing diversity

Employer details

Employer name

Health Research Authority
Address

Temple Quay House

2 The Square

Bristol

BS1 6PN

Employer's website