Information Governance Admin Assistant

Integrated Care System; Rotherham; On-site; GBP 20,000 - 25,000; Full time

Job summary

A healthcare provider in Rotherham is seeking a Band 2 Information Governance Admin Assistant to provide vital administrative support. The role involves processing Freedom of Information requests and maintaining several crucial systems. The ideal candidate should possess a good standard of education, excellent computer skills, and be detail-oriented. Join us to contribute to making a difference in patient care and safety.

Qualifications

• Knowledge of and willingness to display confidentiality.
• Computer literate and numerate to create spreadsheets and reports.
• Excellent organisational skills to manage a demanding workload.

Responsibilities

• Provide administrative support to the Information Governance team.
• Assist in processing Freedom of Information requests through a documented system.
• Maintain email inboxes and the FOI tracker system.

Skills

Knowledge of confidentiality

Excellent organisational skills

Time management skills

Education

Good standard of general education to GCSE level

Tools

Microsoft Office

Job description

An exciting opportunity has arisen for a Band 2 Information Governance Admin Assistant to join the Information Governance Team at Rotherham NHS Foundation Trust (TRFT).

We are seeking a proactive, passionate, collaborative and detail-oriented individual, to provide administrative support to our dedicated and hardworking Information Governance Team.

Working in this small but well-respected team, you will quickly learn about how important Information Governance is, when it comes to service user confidentiality and safety.

Main duties of the job

The core duties of the post holder are to provide administrative support to the wider Information Governance team in relation to the IG work programme and assist with ensuring compliance with the requirements of the Data Security and Protection Toolkit and other national standards, guidance and legislation.

You will assist in the processing of Freedom of Information requests by following a fully documented system, processing all new requests and maintaining the FOI Tracker system, as well as maintaining several email inboxes.

The role will also touch on administrative duties relating to Caldicott and the maintenance of the Caldicott inbox.

Please see the detailed job description and person specification which gives full details of the role and the skills we are looking for

About us

The RotherhamNHS Foundation Trust (TRFT) is a combined acute and community Trust serving ourlocal population of around 270,000 people. Our vision is to always act theright way and be proud to provide exceptional healthcare to the communities ofRotherham

As a Trust weare on a journey to excellence and our people and culture are at the heart ofeverything we do for patients. In the latest NHS Staff Survey, we are thesecond most improved Trust in England for would you recommend the Trust as aplace to work?, and were one of the most improved for staff engagementoverall

But don't justtake our word for it each year hundreds of colleagues receive nominations forour Excellence and Proud awards, showcasing our brilliant people andrecognising their achievements. Our people make a difference to the lives ofpatients every day and we are proud of the improvements we are making

All of our colleagues are key to our journey, and we are continuing to improveour services by upholding the Trusts values of Ambitious, Caring and Together.If you are passionate about making a difference, then please apply to join uson our journey to excellence

Certificates of Sponsorship

For individuals who may require sponsorship under the skilled worker or health & care visa route please use the link below to check your eligibility. Check if you need a UK visa - GOV.UK (www.gov.uk) band 2 and entry level band 3 roles are no longer eligible for sponsorship.

Job responsibilities

Please see the attached Job Description and Person Specification for full details of the role and responsibilities.

Person Specification

Knowledge

• Knowledge of and willingness to display confidentiality
• Computer literate and numerate to be able to create spread sheets, presentations, written reports, minutes, action logs and other documents without support.

Qualifications

• Good standard of general education to GCSE level (or equivalent) to include GCSE in English and Maths at Grade C/4 or above
• Fully conversant with Microsoft Office

Experience

• Keyboard/Word Processing experience
• Microsoft Office software experience
• Work experience (paid or voluntary)
• Excellent organisational skills, able to plan and manage a sometimes demanding workload with competing priorities and short timescales
• Excellent time management skills with the ability to re-prioritise