In-Seat Legal Secretary

Osborne Clarke; Bristol; Hybrid; GBP 25,000 - 35,000; Full time

Job summary

A leading international legal practice is seeking an experienced Legal Secretary to join their Business Support Team in Bristol. This permanent role includes providing high-level administrative support, diary management, and client relationship management in a hybrid working environment. The ideal candidate will demonstrate excellent communication and IT skills and a commitment to confidentiality and discretion.

Qualifications

• Experience in a secretarial or PA support role is essential.
• Ability to work under pressure and meet tight deadlines.
• Fast, accurate typing ability is required.

Responsibilities

• Provide high-level secretarial support to Fee Earners.
• Manage diaries, organize meetings, and assist with billing.
• Ensure quality of work and maintain high customer service standards.

Skills

Confidentiality

Discretion

Time Management

Written Communication

Verbal Communication

Attention to Detail

IT Skills

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

Role profile
Our Business Support Team have an exciting role for an experienced In-seat Legal Secretary to join them in our brand new Bristol office on a permanent basis.

Whilst the role is based in our office, we offer hybrid working with some home working included.

About the team

Our Business Support Team are based in Bristol, London and Reading, consisting of Document Specialists, Legal Secretaries and Administrative and Document Service Assistants who provide cover across all three locations, dealing with a variety of different tasks to meet the business needs.

The role

• Working as a Legal Secretary you will provide effective high level secretarial support to Fee Earners across the business. More specifically you will:
• Provide effective high level administrative and secretarial support
• Provide diary management assistance, organising meetings and travel
• Develop and maintain exemplary positive internal and external client relationships
• Demonstrate excellent IT skills, with the ability to amend and format large and complex documents where necessary and / or create PowerPoint documents
• Deal with enquiries from clients, colleagues and third parties and provide effective transfer of information
• Monitor and assist with management of Fee Earner mailboxes
• Respond to telephone calls and emails in a timely and professional manner
• Where required, play an active role in assisting with the billing process working closely with our accounts team

Supporting the team and the wider Business Support Team with:

• General administration tasks (eg; photocopying, printing, filing and scanning)
• Audio typing, copy typing and transcribing
• Document amendments
• Demonstrate a high level of customer service at all times
• Quality check work to ensure it is to a high standard and accurate
• Involvement with firm-wide projects as requested
• Works with the BSMA to continuously develop effective ways of working within the team

What we're looking for

• Experience of working in a secretarial or PA support role
• Can work under pressure and to tight deadlines
• Ability to work on your own initiative
• Excellent written and verbal communication skills
• Essential to work with confidentiality, discretion and diplomacy
• Ability to pay close attention to detail
• Excellent IT skills (Microsoft word, Excel, Outlook)
• Capable of taking initiative and developing solutions
• Fast, accurate typing ability
• Good time management

Salary and benefits

We offer competitive salaries and generous benefits. We value the health and wellbeing of our people and our wide range of initiatives and benefits support this.

Our recruitment process

We welcome direct applications for our opportunities - if you would like any further information about this role or the firm, we would be delighted to hear from you. Please contact, in complete confidence, Dan Jones (Recruitment Manager) at [e-mail].

Please note that although we include closing dates for our roles as a guide, we review and progress applications on a rolling basis. At Osborne Clarke we do not make any recruitment decisions using automated decision-making.

We are committed to providing an environment where you can perform to the best of your abilities at every stage of your recruitment experience and beyond. If you require any adjustments to be made during the application stage, interview process, or when working with us, please let us know in confidence.

About Us

Osborne Clarke is an international legal practice with over 330 Partners and more than 1,260 talented lawyers in 26 locations*. Our sector-based approach enables us to help our clients tackle the issues they are facing today, and prepare for the ones that they will face tomorrow. Advising them both comprehensively and commercially. We love working closely with our clients on new deals, products and solutions which will transform their businesses, markets and even sectors. And our unique approachable culture is not an added extra, it's fundamental to our success.

At Osborne Clarke we value difference and encourage applicants from all backgrounds. We want everyone to feel that OC is a place where you can be yourself and belong, and our range of interest groups and diversity networks - not to mention our great teams - are a part of making that a reality.

*Services in India are provided by a relationship firm