Immunisation Senior Administrator

NHS; Stowmarket; On-site; GBP 24,000 - 30,000; Full time

Job summary

The NHS is hiring for a role to support school-aged vaccination programs in Stowmarket. The successful candidate will assist in coordinating the immunisation programme and managing administrative duties, ensuring the programme runs effectively. Ideal applicants are proactive team players with strong organisational skills and a commitment to public health.

Qualifications

• GCSE level education with minimum grade C in English and Maths.
• Excellent communication and organisational skills.
• Experience in recruitment and team working.

Responsibilities

• Assist with co-ordination of the school immunisation programme.
• Manage staff rota and arrange emergency covers.
• Conduct quality audits in schools and gather feedback.

Skills

Communication

Organisational

Problem Solving

Team Working

Attention to Detail

Education

GCSE or equivalent

Tools

MS Excel

Job description

The post holder will be responsible for supporting the Programme Manager /Team Lead to ensure that NHS school-aged vaccination programs are delivered on time and that results are achieved in line with contract specifications.

Main duties of the job

Assist with co-ordination and oversight of the day to day running of the school immunisation programme for the allocated team/s.

The post holder is responsible for assisting the Team Lead with daily management of office administration and co-ordination of the school programme. The post holder will ensure the programme runs in line with the Standard Operating Procedure for school immunisation and must promote this and support their team/s.

You must demonstrate enthusiasm, drive and co-operation and maintain high levels of competence, judgement, integrity and personal and professional accountability.

About us

Vaccination UK has been commissioned by NHS England since 2015 to provide school aged immunisations, including Influenza, to pupils across numerous counties across England and all boroughs of North London.

We are also commissioned by NHS England in North London to provide outbreak response in the event of a vaccine preventable disease outbreak, and we provide the infant BCG programme to newborns in North London.

Our mission is to fight disease and save lives by making prevention and treatment easy, accessible and safe.

Job responsibilities

KEY RESPONSIBILITIES:

• Preparation of school calendar for school immunisation sessions and catch-up clinics.
• Manage and update the staff rota to cover all administrators and nurses at least 8 weeks in advance, following the relevant Standard Operating Procedure (SOP).
• Arrange emergency cover for staff in case of absence or sickness.
• Ensure team members are well-trained and follow protocol.
• Handle stock audit checks and maintain supplies.
• Support the recruitment and onboarding of new recruits.
• Support Programme Manager/Team Lead and undertake delegated duties.
• Collaborate with schools and Programme Manager/Team Lead to improve uptake.
• Attend and conduct quality audits in schools and gather feedback.
• Ensure staff have access to and sign Patient Group Directives (PGDs) for immunisations.
• Deputise for the Team Lead as required when required.
• Actively and constructively contribute to team meetings.
• Undertake other duties commensurate with the level of this position
• Comply with Company policies & procedures

Person Specification

Qualifications

• * GCSE level of education or equivalent with a minimum of grade C in
• both English and Maths.
• * Excellent communication (written and verbal), organisational and time-
• * Assertive, team player and critical thinker.
• * Excellent IT skills and advanced MS Excel
• * Safeguarding trained.
• * Auditing for internal and external stakeholders
• * Recruitment (Interviewing/shortlisting, etc)

Experience

• * Able to demonstrate team working
• * Able to demonstrate a basic understanding of the national immunisation programme
• * Able to demonstrate good interpersonal skills
• * Excellent record keeping and organisational skills
• * Ability to deal with stressful situations
• * Willingness to learn about the principles of consent, especially consent in those under 16 years of age
• * Ability to work accurately and with good attention to detail
• * Must hold a UK driving license and have access to a car that can be used for business purposes
• * Flexible approach to working - must be able to be mobile across locations or work occasional unsocial hours as required
• * Ability to prioritise work
• * Self-motivated
• * Able to demonstrate effective communication skills using a variety of communication systems with children and adults
• * Excellent problem-solving skills
• * Proactive approach to situations, lateral thinker

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.