IM&T Business Support Administrator

TN United Kingdom; Manchester; Hybrid; GBP 23,000 - 28,000; Full time

Job summary

An innovative organization is seeking a motivated IM&T Business Support Administrator to enhance operational efficiency. This role involves providing essential administrative support to the senior management team, ensuring smooth operations through effective meeting management, minute taking, and coordination of training events. The successful candidate will play a key role in the implementation of digital programs that improve care delivery. Join a team that values professional development and embraces change, while contributing to the mental health sector in a vibrant community setting.

Benefits

30% pay enhancement for evenings and Saturdays

60% pay enhancement for Sundays and Bank holidays

27 days annual leave plus bank holidays

Cycle to work scheme

Salary sacrifice car scheme

Qualifications

• GCSE qualifications in Maths and English at grade C or above.
• NVQ Level 3 or equivalent in business administration.

Responsibilities

• Provide business administrative support to the IM&T senior management team.
• Organize training and travel for IM&T senior management team.
• Manage meeting room bookings and take minutes.

Skills

MS Office proficiency

Minute taking

Excellent communication skills

Organizational skills

Team player

Education

GCSE Maths and English

NVQ Level 3 in Business Administration

Job description

Social network you want to login/join with:

IM&T Business Support Administrator, Manchester

col-narrow-left

Client:

Greater Manchester Mental Health

Location:

Manchester, United Kingdom

Job Category:

Other

-

EU work permit required:

Yes

col-narrow-right

Job Reference:

9603e635fadc

Job Views:

9

Posted:

26.04.2025

Expiry Date:

10.06.2025

col-wide

Job Description:

Job overview

We are looking for a motivated, detail-orientated professional to join the Information Management & Technology (IM&T) department. Ideally an individual who has a passion for the role that technology can play to make a purposeful difference to our service users and staff.

In this advert, we are seeking a Business Support Administrator to join our innovative team. The successful candidate will play a pivotal part in the smooth functioning of our IM&T operations, contributing toward the overall success of our organisation in the delivery of care, through the implementation of our ongoing digital programme.

Main duties of the job

• Provide business administrative support to the IM&T senior management team.
• To attend meetings, and take minutes if requested, in an accurate and concise manner and to ensure they are typed, distributed, and stored, in accordance with group terms of reference and Trust policies and procedures.
• IM&T meeting administration including agendas, room bookings, refreshments etc.

Working for our organisation

Greater Manchester Mental Health (GMMH) Foundation Trust employs over 6,400 members of staff, who deliver services from more than 160 locations.

We provide inpatient and community-based mental health care for people living in Bolton, the city of Manchester, Salford, Trafford and the borough of Wigan, and a wide range of specialist mental health and substance misuse services across Greater Manchester, thenorthwestof England and beyond.

Greater Manchester is one of the world's most innovative,originaland exciting places to live and work. From the beauty of the surrounding countryside to the heart of the vibrant inner city with great shopping,entertainmentand dining options.

Wherever you go you will experience a great northern welcome with people famed for their warmth,humourand generosity.

Our people enjoy their work, have opportunities to learn and develop their skills and are encouraged to generate new ideas that improve care for our service users.

The will be an element of remote/homeworking on a rota basis inline with supporting the overall April House Services

• Pay Enhancements – 30% additional for Evenings (8pm onwards) and Saturdays and 60% additional for Sundays and Bank holidays.
• 27 days annual leave plus bank holidays rising to 29 after 5 years and 33 days after 10 years
• Cycle to work scheme
• Salary sacrifice car scheme

Detailed job description and main responsibilities

Duties and Responsibilities

• Responsible for recording/raising IM&T requisitions and waivers using the approved Trust Finance system.
• Responsible for ensuring all monthly IM&T payroll activities are submitted accurately
• Organising of training and travel for IM&T senior management team
• Recording incidents via the Trust Incident reporting system.
• To organise and book events (such as training sessions, conferences etc.) as requested, liaising with the key stakeholders to ensure that their needs are met.
• Co-ordination of ordering of stationary etc.
• Management of meeting room bookings.
• To be responsible for the reporting of all maintenance and facilities incidents including Health and Safety issues.
• Backup for taking minutes of other IM&T meetings as required.
• Provide administrative support for strategic projects, ad hoc events and other IM&T processes
• To be responsible for receiving visitors to the IM&T offices.
• To implement and adhere to IM&T departmental policies and procedures.
• To be involved in the development of departmental procedures as required.

Management/leadership

• To participate in appraisal and ongoing personal development.
• To act on own initiative, with reference to the IM&T senior management when necessary.

Safeguarding Children and Vulnerable Adults

• All Trust employees are required to adhere to the principles of effective and safe, safeguarding children and vulnerable adults.

Infection Control

• Infection Prevention and Control is the responsibility of all Trust staff.
• All staff have a responsibility to protect service users, visitors and employees against the risk of acquiring health care associated infections. This is achieved by consistently observing Trust Infection Prevention and Control Policies and procedures and adhering to best practice guidance, in order to maintain high standards of Infection Prevention and Control.

Data Quality

• The post holder is expected to ensure the high standard of their own personal work this includes inputting, checking, reporting, written or verbal communications.

The above is not an exhaustive list of duties and responsibilities. The post holder is expected to perform any duties which could be reasonably expected of a person within this role. Please note that this can be subject to periodic review and amendment.

Person specification

Education & Qualifications

• Maths and English qualification to GCSE level C or above
• NVQ Qualification Level 3 or equivalent in business administration

Knowledge, Skills and Experience

• Computer literacy – proficiency in the use of MS Office applications
• Experience of taking minutes at meetings
• Excellent written and oral communication skills
• NHS Mental Health Services background

Personal Qualities

• Team player
• Ability to work under pressure and meet strict deadlines

Knowledge, Skills and Experience

• Development of office filing/communication systems
• Ability to use appropriate initiative, prioritise workload and manage competing demands
• Excellent organisational skills
• Ability to communicate well at all levels

Personal Qualities

• Ability to maintain high standards of integrity and confidentiality
• Ability to work flexibly
• Willingness to embrace change in working practices
• Ability to work under conditions requiring a high degree of concentration
• Excellent interpersonal skills

Applicants are encouraged to apply for posts at Greater Manchester Mental Health who have direct experience of mental health, learning disability or drug and alcohol services either as a service user or a carer.

The Trust is also committed to safeguarding children, young people and vulnerable adults and requires all staff and volunteers to share this commitment.

We are aspiring to ensure our workforce is representative of the diverse communities that we serve, and we are strongly committed to removing barriers to employment for candidates from under-represented groups, for example BAME, Disabled and LGBT+ communities. If you would like to have an informal chat about the recruitment process for this role or would value some additional support, we’d love to hear from you.

Sponsorship will be offered for eligible roles that meet the salary requirements. Please review guidance from the UK Government . Please note, most health and care jobs must have a salary of at least £23,300, and other eligible jobs may require have a salary of £38,700 or higher, depending on your individual circumstances.

Do you have experience outside the NHS?

We want to attract and retain people with diverse skills and experience, to deliver inclusive healthcare services to our communities.

We will consider relevant experience outside the NHS to calculate your salary on appointment.