IFA Administrator - Fareham

Artemis Recruitment Consultants; Fareham; On-site; GBP 25,000 - 35,000; Full time

Job summary

A leading company is seeking a well-organized professional to assist Financial Advisers in preparing recommendations and suitability reports. The ideal candidate will have experience in a financial planning environment and possess strong interpersonal skills. This role involves client interaction, administrative support, and compliance tasks, making it essential to have attention to detail and the ability to prioritize effectively.

Qualifications

• Experience in a financial planning environment.
• Ability to work independently and in a team.
• Detailed and accurate with a delivery orientation.

Responsibilities

• Prepare suitability letters and reports for financial advisers.
• Record client communications and maintain compliance documentation.
• Liaise with product providers for client assessments.

Skills

Understanding of the Financial Planning process

Excellent interpersonal skills, both written and verbal

Good report writing skills

Ability to prioritize and plan own workload

Ability to multitask

Education

CII or RO part qualified

Job description

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Working in collaboration with Financial Advisers and other colleagues, you will assist the Financial Advisers in preparing recommendations and producing suitability reports in line with company policy, including preparing and maintaining client records, data gathering and application form preparation and submission. The role will involve promoting the company’s services in a professional and FCA compliant manner.

Key Responsibilities:

• Deal effectively with queries from clients and other parties through effective communication.
• Record your client communications (whether that communication is written, oral or electronic) including client related communications with third parties. Client communications and client related communications require to be recorded on the client’s file in line with company policy in clear and intelligible English.
• Collect and collate information and data about (and from) the client in accordance with the principles of ‘know your client’ and company policy and ensure all the required compliance documentation is present and correct.
• Working with the Financial Adviser you will discuss the client’s objectives, identifying and obtaining the information necessary to compile the financial report.
• Liaise with product providers and other third parties to acquire additional information that may be required in order to assess the client’s needs and to formulate recommendations.
• Assist in identifying areas for planning and sourcing solutions suitable to meet the client’s needs and objectives. This will include assisting in the preparation of tax calculations where necessary.
• Obtain information, quotes, illustrations and product details, and provide comparisons for analysis.
• Prepare suitability letters and reports for approval by the Financial Adviser in line with company policy and prepare associated accompanying documentation as required. This will include the pre- completion of documentation ready for clients to check and sign.
• You may at times be required to assist and provide support with administrative functions, for example: new business processing, income matching, collating and providing management information and organising future planning meetings with the client on behalf of the Financial Adviser.
  
  

Key Skills

• Understanding of the Financial Planning process
• Able to work within defined business processes
• Ability to achieve agreed outcomes without supervision
• Prioritise and plan own workload
• Detailed and accurate
• Articulate
• Excellent interpersonal skills, both written and verbal
• Ability to multitask and prioritise effectively
• Good report writing skills
• Ability to work independently and in a team

Knowledge & Experience

• Experience of maintaining good working relationships in the delivery of financial advice services or similar environment
• Ability to assess information, make comparisons and identify critical features
• Ability to acquire update and apply new skills and knowledge
• Set own goals and want to deliver agreed targets
• Retaining supporting records for review.
  

The successful candidate will be delivery orientated and a well organised individual, with experience within a financial planning environment. We are looking for someone who is CII or RO part qualified, with a salary which reflects this experience.