ICTS Project Planner

Job Title: Project Planner

The Project Planner will collaborate closely with the Senior Project Planner, Project Manager, and Operations Administration Manager to effectively plan and deliver projects. The role involves supporting the successful completion of projects in a cost-effective and timely manner, while adhering to company policies and procedures. There may also be a requirement to support the UK and Irish Projects or Service teams.

This position requires a strong sense of initiative, autonomy, teamwork, and meticulous attention to detail. Flexibility is essential to adapt to potential future changes within the organization and fluctuations in workload.

Responsibilities include:

1. Planning, overseeing subcontractor tender processes, managing procurement, and assisting the Project Manager in project completion and handover, following the guidelines in the projects planning handbook.
2. Establishing strong relationships with suppliers and subcontractors to secure competitive pricing and excellent service, ensuring timely and cost-effective delivery.
3. Building project packs for orders, submitting them to the Operations Manager for approval, updating the project tracker and order log, and entering the project on GT upon approval.
4. Setting up and completing project handovers with assistance from the Project Manager, Sales, and Service teams, ensuring all documentation is completed and passed to relevant departments.
5. Facilitating regular meetings with project managers and planners involved in active jobs, according to project timelines.
6. Updating live project key dates and tick lists.
7. Updating monthly cost analyses, liaising with the PM to forecast any figures affecting margins.
8. Building subcontractor contracts and submitting them for approval.
9. Ensuring all training standards are met and visas and residency permits are up to date, in line with country compliance, with HR support if needed.
10. Supporting Project Managers in completing monthly invoice forecasts.
11. Assisting the finance team with aged debtor reports by notifying Project Managers of payment delays and following up with site contacts on pending payments.

Requirements:

• Experience in an administrative role, preferably within engineering or construction, though not essential.
• Excellent organizational skills, with the ability to multitask and manage time effectively.
• Meticulous attention to detail.
• Familiarity with MS Projects is a plus.
• Proficiency in MS Office and CRM systems; experience with MS Projects is advantageous.
• Intermediate to advanced Excel skills.
• Understanding of time and cost factors and operational processes relevant to the business.
• Ability to focus on results, including financial targets and project timelines.

We are employee-owned! At Evolution, our team owns the business, offering you the opportunity to benefit from our future success. This model helps us maintain our independence and uphold our company culture and values.

Benefits include:

• 25 days of annual leave plus local bank holidays
• Company pension
• Optional annual private wellbeing and health screening, fully funded by Evolution
• Employee assistance program providing 24/7 free health and wellbeing support