Hybrid Office Manager & Executive Assistant – 4 Days/Week

Purely PA; Greater London; Hybrid; GBP 36,000 - 44,000; Part time

Job summary

Purely PA in the City of London is looking for a highly organised Office Manager and Executive Assistant. The role is part-time, four days a week (three in the office, one from home) supporting a small financial services team of around 20.

You will manage diary, meetings, travel, and facilities, with involvement in finance admin, compliance, HR admin, IT coordination and CRM updates. The position offers autonomy and the opportunity to shape the day‑to‑day running of the business.

Qualifications

• Previous experience in an Office Manager, Executive Assistant or broad administrative role.
• Excellent organisational skills and exceptional attention to detail.
• Ability to manage competing priorities and use your initiative.
• Strong Microsoft Office skills, particularly Outlook.
• Excellent communication skills and a confident, professional manner.
• Flexible attitude and willingness to get involved across the business.

Responsibilities

• Executive Support: Diary management, coordinating meetings, arranging travel, organising events and preparing documents.
• Office Management: Overseeing facilities, office supplies, meeting rooms, visitors and supplier relationships.
• Finance Administration: Processing invoices, managing expenses and handling client recharges.
• Compliance: Maintaining records, coordinating quarterly adviser reviews and assisting with regulatory reporting.
• HR Administration: Supporting onboarding and off‑boarding, recruitment administration and performance review processes.
• IT Coordination: Liaising with IT providers and coordinating day‑to‑day technical support.
• Marketing & CRM: Assisting with website updates, newsletters, LinkedIn activity and maintaining the company contact database.

Skills

Office administration

Executive support

Outlook

Communication

Prioritisation

Tools

Microsoft Office

Job description

Purely PA in the City of London is looking for a highly organised Office Manager and Executive Assistant. The role is part-time, four days a week (three in the office, one from home) supporting a small financial services team of around 20.

You will manage diary, meetings, travel, and facilities, with involvement in finance admin, compliance, HR admin, IT coordination and CRM updates. The position offers autonomy and the opportunity to shape the day‑to‑day running of the business.