Hybrid Legal Billing Coordinator

Capsticks LLP; Leeds; Hybrid; GBP 26,000 - 36,000; Full time

Job summary

Capsticks LLP in Leeds is seeking a Billing Assistant to join our Billing Team in a hybrid role. You will manage end-to-end billing processes, ensure invoices meet client requirements, and liaise with partners to apply correct rates and rebates.

You will also produce reports, monitor WIP, and support VAT compliance and cash collection while maintaining accuracy and client satisfaction. The ideal candidate has legal billing experience, strong Excel skills, excellent attention to detail, and the

Qualifications

• Previous experience of working in a legal accounting environment or Billing environment.
• Strong administration and organisational skills.
• Excellent attention to detail.
• Strong Excel skills.
• Self-disciplined with ability to prioritise workloads to tight deadlines.
• Excellent communication skills.
• Ability to work independently and as part of a wider team.
• Ability to work calmly under pressure.

Responsibilities

• End to End management of the billing process within your designated sector/team.
• Deliver accurate and timely billing ensuring bill generation is in line with client requirements and contracts.
• Liaising with partners and the wider business to ensure correct charge rates are allocated to clients/matters.
• Managing discounts and rebates and coordinating with fee earners and cashiers to ensure prompt payment.
• Maintaining fixed fee matter records and billing monthly with timely client reports.
• Ensuring time/disbursement write-offs are correctly authorised per policy.
• Producing reporting for fee earners, partners and clients showing billings analyses.
• Raising credit notes as required and ensuring VAT rules are applied correctly.

Skills

Excel

Billing experience

Attention to detail

Organisation

Communication

Autonomy

Teamwork

Pressure management

Job description

Capsticks LLP in Leeds is seeking a Billing Assistant to join our Billing Team in a hybrid role. You will manage end-to-end billing processes, ensure invoices meet client requirements, and liaise with partners to apply correct rates and rebates.

You will also produce reports, monitor WIP, and support VAT compliance and cash collection while maintaining accuracy and client satisfaction. The ideal candidate has legal billing experience, strong Excel skills, excellent attention to detail, and the