Hybrid Exhibitions Project Coordinator

Inizio Engage XD; Greater London; Hybrid; GBP 28,000 - 40,000; Full time

Benefits offered by this job

Private Medical and Life Insurance

Pension Scheme

Group Income Protection

Annual leave and volunteering leave

Job summary

Inizio Engage XD is seeking a Project Coordinator to support the planning and delivery of exhibitions and booth projects. Reporting to a Senior Project Manager, you will coordinate timelines, budgets and stakeholder communications for our hybrid London team.

You will travel globally for on-site setup and breakdown, prepare presentations, and maintain project documentation using Smartsheet and other tools, collaborating with Creative, Logistics and Live Production to keep projects on track.

Qualifications

• 1 year of experience in a project coordination role within exhibit/ booth planning or broader event planning
• Ability to maintain an organized approach across multiple projects with differing timelines
• Proficiency in Microsoft Office and experience of using project management tools

Responsibilities

• Assist in planning, executing and closing out Exhibit/ Environment projects according to deadlines against budget
• Coordinate internal and external meetings including agendas, meeting notes and action points
• Maintain accurate project documentation, timelines and status reports using enterprise tools including Smartsheet
• Work alongside other Service Lines including Creative, Logistics and Live Production
• Provide timely communication to Project Lead and across delivery teams; prepare presentations and client-facing documentation

Skills

Microsoft Office

Project management tools

Organizational skills

Stakeholder communication

Tools

Smartsheet

Enterprise tools

Job description

Inizio Engage XD is seeking a Project Coordinator to support the planning and delivery of exhibitions and booth projects. Reporting to a Senior Project Manager, you will coordinate timelines, budgets and stakeholder communications for our hybrid London team.

You will travel globally for on-site setup and breakdown, prepare presentations, and maintain project documentation using Smartsheet and other tools, collaborating with Creative, Logistics and Live Production to keep projects on track.