Hybrid Corporate Governance & Board Coordinator

Vitality; Greater London; Hybrid; GBP 45,000 - 65,000; Full time

Benefits offered by this job

Bonus schemes

Pension up to 12%

Vitality health insurance

Life Assurance

Job summary

Vitality is seeking a highly organised Company Secretarial Coordinator to join the Corporate Governance team. Based in London with a hybrid pattern, you will support the Director of Corporate Governance and coordinate board and committee activity across an international group.

You will own the board paper process, maintain audit-ready records, and act as the governance information hub, building relationships with senior stakeholders and contributing to continuous improvements in governance

Qualifications

• Experience supporting governance or company secretarial activities within a professional environment.
• Strong organisational skills with ability to manage multiple priorities and deadlines.
• Ability to build effective relationships with stakeholders at all levels, including senior executives and directors.
• Discretion handling confidential information and sensitive data.
• Proficient in Microsoft Office apps (Outlook, Word, Excel, PowerPoint, Teams).
• Experience supporting board administration or governance functions is desirable.

Responsibilities

• Keep boards and committees running seamlessly, coordinating governance activity across international entities.
• Manage schedules, logistics, attendance and stakeholder communications for governance activities.
• Own the board paper process from drafting to distribution of high-quality papers on time.
• Maintain governance records to be audit-ready and ensure key documents are captured.
• Maintain company records and statutory information across systems to meet regulatory requirements.
• Coordinate due diligence, KYC requests and enquiries from stakeholders across the Group.
• Turn governance information into reports and insights to support decision-making.
• Contribute ideas to governance projects and process improvements.
• Support the use of technology, automation and governance platforms to improve efficiency.
• Coordinate meetings, training and events and build strong relationships across the business.

Skills

Governance coordination

Stakeholder management

Organisational excellence

Tools

Microsoft Office

Job description

Vitality is seeking a highly organised Company Secretarial Coordinator to join the Corporate Governance team. Based in London with a hybrid pattern, you will support the Director of Corporate Governance and coordinate board and committee activity across an international group.

You will own the board paper process, maintain audit-ready records, and act as the governance information hub, building relationships with senior stakeholders and contributing to continuous improvements in governance