Human Resources Coordinator

Instant On IT; London; Hybrid; GBP 30,000 - 35,000; Part time

Job description

HR COORDINATOR

Location Central London (Farringdon/Chancery Lane)

Salary £30,000 - £35,000 (FTE) depending on experience

Job Type Permanent, part-time (4 days/week), hybrid working (Office & WFH)

Benefits Pension, Private Healthcare after probation period, 21 days’ holiday, plus public holidays, plus your birthday

About Instant On It

Founded in 2004, we are a rapidly growing Cloud IT services company based in central London. We provide a range of industry leading technical, advisory and consultation services. Our combination of technical expertise and obsession with service excellence sets us apart. We develop opportunities for all our driven individuals who are committed to upskilling and passionate about providing the best possible service, so they can thrive and make a difference in a fast-paced environment. This is an exciting time to join the team as the business is at a pivotal point in terms of growth. For the right candidate, this role offers significant opportunities for career development.

About You

You are very organised, tenacious, a good communicator and a team player. You enjoy the administrative element work and demonstrate a professional attitude in your day-to-day tasks. You take ownership of your work and ensure deadlines are met. You are proficient using Microsoft Office including Teams and Excel. You have strong knowledge of HR practices and procedures, and a positive can-do attitude. Additionally, a proactive approach to learning and growing your skills is crucial, as it enables you to stay updated with the latest HR practices and technologies.

About The Role

The HR Coordinator plays a pivotal role in supporting the Human Resources department's daily activities and procedures, contributing to a positive and productive work environment. The job involves a wide range of administrative tasks, such as coordinating recruitment processes, managing ATS databases, conducting background screening, booking interviews, assisting in policy drafting and implementation, facilitating communication between employees and management, assisting the payroll process with accurate HR reports. This requires an open mind to using new technology including AI to improve efficiency and breadth of your work allowing you to spend more time building meaningful

relationships with employees and addressing their needs.

Key Responsibilities

Recruitment and Onboarding:

• Assist in the recruitment process by posting job openings, screening CVs, and coordinating interviews.
• Prepare and send offer letters, employment contracts, and other onboarding documentation.
• Facilitate the onboarding process for new hires, including orientation sessions and completing necessary paperwork.
  
  

Employee Records Management

• Maintain and update employee files, ensuring confidentiality and compliance with data protection regulations.
• Champion proper use of our HRIS including monitoring and updating relevant changes, track absences, holidays and other reports.
  
  

HR Administration

• Handle general HR inquiries from employees regarding policies, benefits, and procedures.
• Assist in the administration of employee benefits programs, including enrolment and changes.
  
  

Training And Development

• Track and document employee training and certification records.
  
  

Compliance And Policy Implementation

• Assist in the development and implementation of HR policies and procedures.
  
  

Employee Relations

• Support initiatives to improve employee engagement and satisfaction.
• Assist in resolving employee issues and conflicts in collaboration with HR management.
  
  

Performance Management

• Assist in the administration of performance appraisal processes.
• Help track performance metrics and prepare related documentation.
  
  

Essential Skills / Experience

• CIPD qualified
• At least two years’ experience in a HR administrative or coordinator role
• Good knowledge of HR practices, policies, and procedures
• Proficiency in Microsoft Office Suite: Word, Excel, PowerPoint, Outlook
• Proficiency in HRIS software (preferably Employment Hero)
• Excellent organisational and time management skills
• Ethical and with strong integrity, professional attitude
• A proactive approach with the ability to work alone and unsupervised
• An appreciation for quality and drive for excellence in all that you do
• A good sense of humour
• Strong attention to detail and accuracy
• Effective communication and interpersonal skills
  
  

Benefits

• Learning and development opportunities (Microsoft certifications, developmental pathways, internal and external training)
• Regular career progression reviews
• 21 days holiday, public holidays, and birthday day off
• Private healthcare after probation
• 40% off gym membership
• Great pension scheme from day one
• Cycle to work scheme
• Recruitment referral scheme
• Eyecare vouchers
• Central location, next to a famous food market
• A friendly, inclusive, sustainable work environment
• Regular social events (tech-infused minigolf and darts, pool, and more!)
• Electric car scheme after 2 years of service