Human Resources Assistant

JR United Kingdom; United Kingdom; On-site; GBP 40,000 - 60,000; Full time

Job description

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We are looking for a proactive and supportive Human Resources Assistant to join our team within the nursing home sector. The successful candidate will provide essential support in the day-to-day running of the HR function, helping to ensure efficient and compliant HR processes while upholding our commitment to staff wellbeing and quality care. This role suits someone with strong administrative abilities, attention to detail, and a genuine interest in supporting people in a care-focused setting.

Key Responsibilities:

HR Administration & Support:

• Provide administrative support across all areas of HR, including maintaining accurate employee records, updating databases, and managing HR documentation.
• Assist with the preparation of employment contracts, letters, reports, and reference requests.
• Support the onboarding and induction process for new starters, ensuring all documentation is completed correctly and on time.

Recruitment & Onboarding:

• Help with placing job adverts, arranging interviews, and communicating with candidates.
• Coordinate pre-employment checks, including references and right to work documentation.
• Prepare welcome packs and help ensure a smooth start for new team members.

Employee Relations & Communication:

• Act as a first point of contact for staff queries, offering guidance on HR policies and procedures.
• Support with maintaining absence records, probation reviews, and performance-related documentation.
• Assist in organising employee engagement activities, staff recognition initiatives, and wellbeing events.

Compliance & Record-Keeping:

• Ensure personnel files are up to date, accurate, and compliant with data protection regulations.
• Maintain training records and assist in monitoring compliance with mandatory training requirements.
• Support audits and inspections by ensuring HR documentation is complete and readily available.

HR Projects & Initiatives:

• Assist with the delivery of HR projects and initiatives, such as engagement surveys or internal communications.
• Help compile HR data and reports, such as staff turnover, absence, and training compliance metrics.

Key Skills & Qualifications:

• Previous experience in an HR support or administrative role (experience in healthcare or social care is advantageous).
• Strong organisational skills and excellent attention to detail.
• Good working knowledge of HR processes and best practice.
• Competent in using Microsoft Office and HR information systems.
• Excellent written and verbal communication skills.
• CIPD Level 3 qualification (or working towards) is desirable.
• Approachable, empathetic, and professional manner.
• Passion for supporting staff who deliver essential care services.
• Team player with a proactive attitude and willingness to learn.
• Ability to prioritise tasks and manage workload in a fast-paced environment.