Human Resources Assistant

Taunton School; Taunton; On-site; GBP 12,000 - 18,000; Part time

Job summary

Taunton School invites applications for a part-time HR Administrator to join the HR and Recruitment team. You will handle day-to-day HR operations, maintain employee records in line with GDPR, and support payroll and onboarding processes.

The role requires confidentiality, strong organisational skills, and effective communication to colleagues and stakeholders. This position is fixed-term: 1 September 2026 to 31 August 2027, 15 hours per week.

Responsibilities

• Assist with day-to-day HR operations, including maintaining employee records and GDPR compliance.
• Assist HR with scheduling, documentation, and communications, including starters, changes, leavers, salary letters, and referencing.
• Monitor HR mailbox and respond to minor employee queries, signposting or escalating as needed.
• Assist with absence management by entering data and running reports.
• Liaise with Payroll on system queries and escalation as required.
• Administer core employee benefits as required.
• Support recruitment and onboarding with interview packs, scanning documents, and induction support.
• Assist with training events and annual activities such as Occupational Health Screening.
• Organise employee engagement activities and benefits enrolment events.
• Facilitate communication between HR and other departments and schedule meetings.

Skills

HR operations

GDPR compliance

confidential information handling

communication

team collaboration

Tools

HR databases

Job description

This role is considered to be in regulated activity and will involve contact with children as part of the day-to-day working environment. The role involves minimal unsupervised contact with children.

Contract

Fixed-term, 1 st September 2026 to 31 st August 2027

Hours

Part-time, 15 hours per week - Monday, Wednesday and Thursday

Purpose of the Job

To provide essential administrative and operational support to the HR and Recruitment team,ensuring smooth processes, employee support, and compliance.

Main Duties & Responsibilities

• Assist with day-to-day HR operations, including maintaining employee records in line with policy and GDPR, updating and maintaining HR databases, and handling confidential information securely
• Assist the HR team with scheduling, documentation, and communications, including starters, changes, leavers, salary letters, and referencing
• Monitor the HR mailbox, and respond to minor employee queries signposting employees or managers to appropriate policies and procedures or escalated to the relevant specialist
• Assist with absence management through entering employee absence data and running reports
• Liaise with Payroll over system queries, escalating where required
• Administer our core benefits, as required
• Support the recruitment and onboarding processes through the provision of administrative support including collating interview packs/documents, scanning documents, supporting with induction etc.
• Assist with the organisation of training events and annual activities such as Occupational Health Screening
• Assist with the organisation of employee engagement activities, benefits enrolment events, and recognition programmes
• Facilitate communication between HR and other departments, scheduling meetings, and providing updates on HR initiatives, contributing to the smooth workflow and information flow
• Assist with HR projects, as required

Other duties & responsibilities

• Maintain employee confidentiality, always
• Work effectively as a member of the HR team, communicating information efficiently and effectively to team members as required
• Comply with GDPR guidelines
• Develop and maintain good working relationships with key stakeholders
• Accept ownership for timely completion of tasks, within deadlines
• Promote and share a good working environment; one of mutual respect and trust
• Attend and contribute to team meetings

General

• Exemplify the school values of Humility, Engagement and Kindness, and demonstrate the appropriate and expected behaviours
• Promote, monitor and maintain health, safety and security in the workplace, through adherence to the relevant policies and procedures
• Contribute to the protection and welfare of children and young people, as appropriate, in accordance with any agreed policies and/or guidelines, reporting any issues or concerns to the DSL
• Adhere to all other relevant school policies and procedures
• Support the management team by performing other reasonable duties as required
• Work as part of a team and support other members to meet objectives
• Attend staff meetings and INSET as required
• Partake in the school's appraisal process
• Undertake all mandatory training, as required