Human Resources Assistant

Point 13 Jobs; Birmingham; Hybrid; GBP 23,000 - 30,000; Full time

Benefits offered by this job

Employee assistance programme

Hybrid working

Flexible working

Wellbeing initiatives

Free flu jabs

Job summary

Fairfax Multi-Academy Trust in Birmingham is seeking an HR Assistant to join the Central Team, supporting HR operations and fostering a positive workplace culture across four academies and central functions.

The role covers confidential HR administration, recruitment support, onboarding, HRIS maintenance, absence tracking and on-site presence with a flexible, hybrid working arrangement. Experience in education HR is desirable.

Qualifications

• CIPD qualification or working towards it.
• Excellent interpersonal and communication skills.
• Experience in HR or administration; school/education sector desirable.
• IT literate; proficient in Word, Excel, PowerPoint and Outlook; experience with HR systems preferred.
• Discretion and confidentiality essential.
• Accurate typing and note-taking skills.
• Highly organised with ability to manage multiple priorities.
• Understanding of school terms/conditions of employment desirable.

Responsibilities

• Deliver a confidential and responsive HR administration service including recruitment, onboarding, contract processing and employee records.
• Provide first-line HR support and advice for all queries across the Trust.
• Ensure HRIS and related systems are updated; generate reports and record risk assessments.
• Track and monitor staff absence; manage return-to-work and informal meetings.
• Prepare documentation for meetings, letters and reports.
• Provide regular on-site support across Academies and Central Team; ensure HR presence and consistency.
• Arrange occupational health assessments, referrals and GP reports.
• Collaborate with HRBP and wider team on projects, policy updates and continuous improvement.

Skills

CIPD qualification

Interpersonal skills

HR administration

Microsoft Office

Discretion confidentiality

Organised

Education HR experience

Typing/note-taking

Tools

HRIS systems

Microsoft Word

Excel

Outlook

Job description

Fairfax Multi-Academy Trust – comprising four academies in and around Birmingham and committed to enriching lives and transforming futures – has an exciting opportunity for an HR Assistant to join the Central Team and play a key role in supporting HR operations and nurturing a positive workplace culture.

Key Responsibilities

• Delivering a confidential and responsive HR administration service, including support with recruitment, onboarding, contract processing, and employee records.
• Providing first-line support and advice for all HR queries across the Trust.
• Ensuring the HRIS and other related systems are updated with all relevant personnel information, producing reports and ensuring risk assessments are carried out and recorded.
• Tracking and monitoring staff absence, ensuring return-to-work and informal meetings are carried out promptly.
• Supporting with the preparation of documentation for meetings, letters and reports.
• Providing regular on-site support across Academies and the Central Team, helping ensure HR presence and consistency.
• Arranging occupational health assessments, completing referrals and requesting GP reports.
• Working closely with the HR Business Partner and wider team on project work, policy updates, and continuous improvement initiatives.

Skills and Experience

• CIPD qualified or working towards qualification.
• Excellent interpersonal and communication skills.
• Experience in HR or administration (experience in a school or the education sector is desirable).
• IT literate, with proficiency in Microsoft Word, Excel, PowerPoint and Outlook and experience using HR systems (or a willingness to learn).
• Discretion and a strong sense of confidentiality.
• Full proficiency in typing and accurate note-taking.
• Highly organised and able to manage multiple priorities.
• An understanding of terms and conditions of employment in schools (desirable).
• Salary sacrifice schemes, including cycle-to-work programmes and technology purchases.
• Access to staff discount platforms for retail, travel and dining.
• Employee assistance programme, with access to counselling and financial advice.
• Flexible working arrangements.
• Family-friendly policies, including enhanced maternity and paternity leave.
• Wellness initiatives, including fitness classes and discounted gym memberships.
• Wellbeing updates and stress management guidance, as well as access to Mental Health First Aiders.
• Free flu jabs.
• Professional learning and regular training.

Contract: Full-time, fixed-term maternity cover. This is a year-round role with the potential for term-time or term-time plus two weeks for the right candidate.

Location: Based at Smith’s Wood Academy, Birmingham, with hybrid working available.

Closing date: 9.00am on 2 November 2026.