Human Resources Administrator

Scottish Friendly; Glasgow; Hybrid; GBP 25,000 - 35,000; Full time

Job summary

Scottish Friendly, a leading mutual life insurance office with over 160 years of history, is seeking an HR Administrator in Glasgow. This role involves supporting HR functions such as administration, recruitment, and reporting. Join a dynamic team focused on creating an inclusive environment and enjoy a hybrid working model with various employee benefits.

Benefits

25 days annual leave (rising to 28 with service)

10% employer pension contribution

Private Healthcare

Cycle-to-work schemes

Recognition awards

Refer-a-friend scheme

Qualifications

• Strong written and verbal communication skills.
• Proficiency in Microsoft Office applications.
• Experience managing high volumes of work.

Responsibilities

• Supporting HR Director with administration and reporting tasks.
• Assisting with recruitment and onboarding of new colleagues.
• Updating and maintaining HR records.

Skills

Interpersonal skills

Communication

Analytical skills

Attention to detail

Numerical skills

Tools

Microsoft Office

Job description

Do you want to be part of something more than just a financial services business? Do you believe everyone, regardless of wealth, should have the opportunity to save and look after their loved ones? Do you want to be part of something that has been here for 160 years and help it be here for 160 more?

Scottish Friendly have an exciting opportunity to join our HR team. Based in Glasgow City Centre, we are one of the most progressive mutual life insurance offices in the UK. We have a strong, clear culture which has grown since 1862 with our customers and colleagues of today and the future being at the heart of that growth.

The role is a generalist HR Administrator, and the post holder will require to be both reactive and sensitive to supporting the HR Team with issues arising within the organisation at any given time.

You will be required to have in-depth knowledge of and notable experience with all administrator tasks in a fast-paced environment. You will be innovative, proactive, comfortable working on your own initiative, adaptable and discreet, with strong time management skills.

Responsibilities:

• Supporting HR Director in administration, presentations, reports and diary management.
• Scheduling and supporting team and department meetings, adding items to the agenda, and taking responsibility for actions.
• Production of monthly HR metrics and budget and risk reports.
• Co-ordinating and tracking HR budget.
• Assisting with recruitment and onboarding of new colleagues, providing all administrative support required across the business.
• Updating and maintaining colleague records on HR system.
• Co-ordinating and supporting training record management, recommending improvements where appropriate.
• Preparing and amending HR documents where require, i.e. employment contracts and recruitment guides.
• Updating employee holiday and sickness records on our HR system.
• Reviewing and renewing People policies and legal compliance.
• Providing first line advice on HR matters for colleagues in the business.
• Producing, updating and co-ordinating the HR annual plan, ensuring the team provide input and update accordingly.
• Supporting the HR team and business for key HR events such as all colleague events, Christmas parties etc.
• Administer expenses and payroll for the business.
• Ad-hoc duties as and when required from the HR team.

Qualifications & Skills:

• Excellent interpersonal skills.
• Strong communication skills, both written and verbal.
• Proficiency in Microsoft Office applications including Word, Excel, Outlook, and PowerPoint.
• Diary management experience at senior level.
• Finance sector experience with understanding of regulatory terminology.
• Proven track record of producing detailed reports.
• Experience of managing high volumes of work and the ability to prioritise.
• Strong analytical skills.
• Excellent attention to detail.
• A flexible approach coupled with enthusiasm and an eagerness to learn.
• You will be a team player with a positive can-do attitude.
• Strong numerical skills.

With assets under management of over £5bn and more than 700,000 members we have lots to look after and lots more to do. If you want to be part of the team and you think this is you, we would love to hear from you.

We support life inside and outside work, offering:

Recognition awards: Win exciting prizes, including one weeks’ annual leave plus £3,000 spending money.

Refer-a-friend scheme: Earn rewards for bringing talented friends to our team.

Annual Leave: 25 days annual leave (rising to 28 with service) plus 8 bank holidays, and options to buy or sell extra days.

Supporting the future: 10% employer pension contribution, 4 x group life cover.

Getting around: Access to cycle-to-work schemes, Electric Vehicle scheme* and travel loans.

Wellbeing: 24/7 GP access, EAP, Private Healthcare, and free legal/financial advice a variety of savings at top high street and online retailers.

Hybrid model with up three remote days per week, totalling 35 hours per week Monday to Friday.

We are committed to creating an inclusive environment where all colleagues feel valued, respected and represented. If you require any accommodations during the application process, please don’t hesitate to let us know.