Human Resources Administrator

Brodies LLP; City of Edinburgh; On-site; GBP 25,000 - 35,000; Full time

Job summary

A professional services firm in Edinburgh or Glasgow is seeking a Human Resources Administrator. The successful candidate will support HR with administration tasks, respond to queries, and ensure efficient scheduling of interviews. Strong organisational skills and attention to detail are essential in this busy role that requires the ability to multi-task effectively.

Qualifications

• Experience in a busy administrative environment.
• Ability to work with confidential information.
• Strong interpersonal skills.

Responsibilities

• Monitor HR mailboxes and respond to queries.
• Advertise job vacancies using ATS.
• Coordinate interview scheduling.

Skills

Attention to detail

Communication skills

Proactivity

Multi-tasking

Organisational skills

Tools

Microsoft Office Suite

Job description

Human Resources Administrator

Based in Edinburgh or Glasgow

JOB PURPOSE

As a key member of the People Engagement (PE) Operations Team, the successful candidate will provide support with all aspects of general administration. You will have strong administrative and organisational skills, ideally gained within a professional services environment. The role has a high level of general administrative duties associated with it and the successful candidate must be willing and flexible to take on a wide range of tasks.

You will thrive in a very busy and demanding environment that requires the ability to multi-task effectively, whilst being confident and professional. You will be comfortable working to tight deadlines whilst maintaining a high level of accuracy.

CORE TASKS

• Monitoring a number of HR mailboxes, responding to queries from colleagues in relation to Brodies policies and procedures in a timely and accurate manner.
• Advertising all job vacancies via the ATS and monitoring closing dates to ensure the website reflects current vacancies.
• Administer and coordinate interview scheduling for all roles across the firm using the Applicant Tracking System (ATS) and coordinating hiring managers availability.
• Maintain accurate and up-to-date colleague records on the PE system, including all colleagues' sickness absence and returners
• Drafting a range of HR documents and correspondence as required
• Processing invoices and coding appropriately, monitoring progress against set budget
• Regularly review the HR intranet site, highlighting any updates required to existing content
• Organising travel and accommodation for PE team members
• Provide administrative support to Brodies colleague networks by taking minutes and capturing actions.
• Support HR Assistants in relation to their specialist area to support with busy periods, projects and cyclical work.
• Be aware of Brodies’ information security policies, and protect information assets from unauthorised access, disclosure, modification, destruction, or interference at all times.

PERSON SPECIFICATION & SKILLS

• Experience in a busy administrative environment.
• High level of attention to detail and accuracy.
• Excellent knowledge of the Microsoft Office Suite.
• Proactive and able to demonstrate initiative.
• High level of awareness around working with extremely confidential information.
• Ability to multitask and effectively prioritise under pressure.
• Strong interpersonal and communication skills both verbal and written.
• Organises and prioritises time effectively to achieve deadlines.
• An ability to build relationships and communicate confidently with people at all levels.

Equal Opportunity Statement

At Brodies LLP, we value and respect all colleagues as individuals. The experiences and perspectives of a diverse workforce that reflects our communities, and the clients we serve, allow us to see the world through many lenses.