HR & Talent Administrator

Crew Clothing Company; London; On-site; GBP 25,000 - 35,000; Full time

Job summary

A London-based retail company is seeking an HR Administrator to support various HR tasks. Responsibilities range from managing HR data and recruitment to administrative support in a fast-paced environment. Ideal candidates will possess strong organizational skills and a basic understanding of HR processes.

Qualifications

• Ability to manage multiple tasks and prioritize effectively.
• Basic understanding of HR processes including recruitment.
• Willingness to travel for meetings and training.

Responsibilities

• Responsible for managing employee records and HR data.
• Assist with recruitment activities including posting jobs and conducting interviews.
• Support in onboarding new hires and ensuring proper leaver processes.

Skills

Organisational Skills

Attention to Detail

Proficient Writing Skills

HR Knowledge

Administrative Support

Job description

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Purpose of the role

Responsible for various administrative HR tasks, including coordinating HR meetings, providing administrative support, maintaining the Learning Management System (LMS), and assisting with recruitment processes. This role requires excellent organisational skills, attention to detail, proficient writing skills, a basic understanding of all Microsoft Office programs, willingness to travel regularly, and the ability to work effectively in a fast-paced retail environment.

Responsibilities:

1. Data Management
2. General management of employee records and HR data
3. Referencing employees where necessary
4. Making amendments to T&C’s for employee contracts
5. Supporting in building manual contracts
6. Ensuring reports are generated where necessary and policies remain signed and up to date
7. Assisting with the implementation of new policies and updates

Meeting Coordination:

Find and book meeting spaces for ad hoc HR meetings across all retail areas

Travel to HR meetings and take accurate notes

Administrative Office Support:

1. Type up meeting notes and draft basic letters for employees when necessary
2. Assist with office mail, including posting out and receiving deliveries
3. Manage orders for office stationary and breakfast supplies

Meeting Preparation:

1. Support in the preparation of various meetings, including inductions, product knowledge filming sessions, and client visits

Training Logistics:

1. Book transportation and accommodation for store manager training sessions

Learning Management System (LMS):

1. Keep the LMS (Nimble) up to date with information on starters and leavers
2. Conduct bi-weekly checks to identify employees who need to complete mandatory training

Office Engagement:

1. Support in building an inclusive and welcoming culture across the office by being actively involved and assisting in monthly engagement initiatives

Employee Lifecycle Management:

1. Assist with onboarding new hires, including checking RTW, coordinating start dates & inductions with payroll & HR
2. Receive resignations from retail employees and ensure proper leaver processes are followed

Recruitment Activities:

1. Post vacant positions on our Applicant Tracking System (ATS), Harri
2. Approve sales advisor roles via Harri when roles are requested by Store Managers
3. Manage sales advisor recruitment for current and new store openings, including induction & reviews
4. Track live vacancies and follow up on store postings to ensure a great candidate experience
5. Conduct first-stage telephone interviews for supervisor positions

Key Skills and Experience:

Essential:

• Organisational Skills: Ability to manage multiple tasks, prioritize effectively, and meet deadlines in a fast-paced environment
• Attention to Detail: Precision and accuracy in data entry, record-keeping, and documentation
• Proficient Writing Skills: Clear and concise written communication
• Basic Understanding of Microsoft Office Programs: Competency in Word, Excel, PowerPoint, and Outlook
• HR Knowledge: Basic understanding of HR processes including recruitment, onboarding, and employee relations
• Administrative Support: Assisting HR & Talent team members and staff, scheduling meetings, preparing materials, managing correspondence
• Willingness to Travel: Ability to travel for meetings, training, and other business needs

Desirable:

• Interpersonal Skills: Effective interaction with employees, candidates, and stakeholders
• LMS Maintenance: Managing and updating LMS content, creating courses, user management, reporting
• Problem-Solving Skills: Identifying issues and finding solutions independently or collaboratively
• Customer Service Skills: Supporting employees and candidates professionally and empathetically
• Adaptability: Flexibility to changing priorities and environments
• Teamwork: Collaborating with colleagues to achieve HR goals
• Technology Proficiency: Familiarity with HR systems and tools
• Project Management Skills: Coordinating and managing HR projects effectively