HR Systems & Process Lead (Fixed-Term)

YASA; Kidlington; On-site; GBP 50,000 - 70,000; Full time

Job summary

A leading electric motor technology company in Kidlington is seeking an HR Systems & Process Lead for a 6-month project. The role focuses on modernizing HR systems and processes, enhancing data flows, and implementing efficient reporting structures. Ideal candidates should have strong experience with HR systems, especially BambooHR, and be comfortable with data compliance and dashboard creation. Join a dynamic team committed to innovation in the EV field.

Qualifications

• Deep hands-on experience with HR systems at an admin/configuration level.
• Experience in auditing and decommissioning people tools.
• Understanding of how HR data supports payroll and finance.

Responsibilities

• Conduct a full review of current people systems and data flows.
• Streamline core HR workflows to reduce manual work.
• Design real-time dashboards for executive use.

Skills

HR systems administration

Data flow improvement

Dashboard building

Cross-functional leadership

GDPR compliance

Tools

BambooHR

Power BI

Tableau

Looker Studio

Job description

Summary

We are looking for a forward-thinking, hands-on HR Systems & Process Lead to join us on a 6-month transformation project that will modernise how we manage people data, systems, and reporting.

You'll be working with our core HR platform, BambooHR, to streamline processes and consolidate data from various tools, helping us build a unified and consistent reporting structure.

About YASA

YASA, a Mercedes Benz group company, is leading the way in EV Motor Revolution with our patented and unique Axial Flux Technology. Our motor is more powerful, lighter, and smaller than our competitors. Our spirit of innovation drives us to continually explore and test new technologies, a mindset that exists from early-stage R&D projects through to manufacturing optimisation. We stay true to the freedom and flexibility that drove our success as a start-up, alongside having the stability, security, and roadmap of an established organisation.

What You'll Do:

• Conduct a full review of current people systems, data flows, and manual processes.
• Identify inefficiencies, duplication, and gaps, especially between BambooHR and payroll.
• Ensure our systems areconfigured to serve as the single, trusted source of people data.
• Streamline core HR workflows (onboarding, reviews, approvals, data changes) to reduce manual work.
• Migrate or retire legacy or underused tools where appropriate.
• Improve data flow into payroll, with the aim of reducing risk-prone manual input.
• Consolidating performance reviews and goals into one system.
• Design and implement real-time, digital dashboards for executive use — replacing time consuming manual reporting.
• Define key people metrics aligned to strategic business priorities (e.g. workforce planning, attrition, engagement, DEI).
• Work with stakeholders to ensure HR data is trusted, accessible, and decision-ready.
• Explore appropriate, ethical use of AI to support analytics, process automation, or insights generation — pilot where feasible.
• Partner with HR, Finance, IT, and senior leaders to understand requirements and deliver solutions.
• Support capability-building within the HR team around data use, systems, and reporting.

To succeed in this role, we believe you'll need:

• Deep hands-on experience with HR systems (admin/configuration level).
• Experience improving HR data flows and automating manual processes.
• Comfortable auditing, configuring, and decommissioning people tools.
• Proven track record of building interactive dashboards (e.g. in BambooHR, Power BI, Tableau, Looker Studio).
• Experience migrating HR data between systems securely and accurately.
• Understanding of how HR data supports payroll, finance, and strategic planning.
• Strong communication and project delivery skills, with an ability to lead cross-functional work.
• Exposure to GDPR/ data compliance frameworks.

Though not expected, it would be very beneficial if you have:

• Experience applying AI/ML tools in an HR context (e.g. predictive attrition, sentiment analysis, automated survey insights)

Our mission is to lead the design and delivery of the best electric motor technology available. We believe that diversity of thought, and experience is a key driver of innovation. Research shows that while men apply to jobs if they meet ~60% of criteria, women and those in traditionally underrepresented groups tend to only apply if they check all boxes. So if you think you have what it takes but don’t meet every single point, please still get in touch. We’d love to have an initial chat and see if you could add value.

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