HR Systems Administrator

V.Group; Glasgow; On-site; GBP 32,000 - 45,000; Full time

Job summary

V.Group is seeking a dedicated HR Systems Administrator to support global HR systems, ensure data accuracy, and provide reporting for corporate HR needs.

You will work with the Reward Team and HR colleagues to improve processes, maintain compliance, and deliver training materials for users across the organisation.

Qualifications

• 3 years’ experience with HR systems administration (HRIS, ATS).
• Strong analytical skills and a keen eye for data quality.
• Excellent communication and ability to train others.
• Experience with HRIS and ATS platforms and data reporting.
• Proficiency with Excel or similar tools for reporting.

Responsibilities

• Administer HR systems ensuring data accuracy and smooth operations.
• Manage user access, run audits, and troubleshoot issues.
• Create and distribute regular HR system reports for stakeholders.
• Investigate data discrepancies and support improvements to processes.
• Develop user guides and deliver training sessions to the HR team.

Skills

HR systems

Data analysis

Attention to detail

Communication

Training

Tools

HRIS

ATS

Microsoft Office

Data visualization

Job description

Who are V? As a global leader in ship management and marine services, we add value to a vessel’s operations. Operating around the clock and around the world, V. gives every client the quality and efficiency they need in every sector. Covering crew management and recruitment, quality ship management and technical services, together with supporting management and commercial services, V. has an unrivalled industry knowledge with performance assured. Our values, We Care, We Collaborate, We Challenge, We are Consistent, We Commit and Deliver, are at the heart of everything we do and they support our strategy of Investing in Talent. We are always interested in making contact with talented individuals - people who will demonstrate our values and deliver great service, for internal and external stakeholders.

Overall Purpose of The Job

• The HR Systems Administrator supports the smooth running, administration, and continuous improvement of HR systems across the global business and will partner with the Reward Team to develop and maintain fit-for-purpose reports for corporate HR reporting. The role is responsible for ensuring data accuracy, maintaining system processes, and providing technical support to users, helping to deliver an efficient and reliable HR systems experience.
• This role requires an inquisitive and solutions-focused individual with a strong attention to detail and a proactive approach to problem-solving. The successful candidate will be comfortable investigating issues, understanding how systems and processes work, and identifying opportunities to improve ways of working. Working collaboratively with colleagues across HR and the wider business, they will enhance user knowledge and confidence through clear guidance and training materials to develop capability and maintain compliance with V. HR systems protocols.

Key Responsibilities

HR Systems Administration

• Administer HR systems, ensuring data accuracy, routine updates, and smooth operations.
• Manage user access, run audits, and troubleshoot issues.
• Participate in and contribute to meetings with third-party service providers in support of overall responsibilities.

Reporting & Insights

• Support the creation and distribution of regular HR system reports, ensuring data accuracy and consistency.
• Assist with reporting requests, helping to extract, validate, and present data in a clear and meaningful way for stakeholders.

Technical Problem-Solving

• Log, prioritise and track system issues through to resolution, escalating to the HR Systems Lead or third-party providers where needed.
• Investigate data discrepancies between systems and reports, correcting errors at source and putting checks in place to prevent recurrence.

Process Improvement

• Identify opportunities to streamline workflows, enhance system functionality, and support automation.
• Support the HR Systems Lead with configuration, upgrades, releases, and testing cycles.

Training & Support

• Create fit-for-purpose user guides and training materials utilising appropriate media and deliver sessions to keep the global HR team up to date.
• Provide ongoing support to users and act as a resource for questions or best practices.
• Partner with the HR team to understand business needs, ensuring the system evolves to support their requirements.
• Step in for the HR Systems Lead when needed to keep operations running smoothly.

Skills, Knowledge and Expertise

• The ideal candidate would have approximately 3 years’ experience working with HR systems administration (e.g. HRIS, ATS platforms).
• Strong analytical skills and a curious mindset to investigate system behaviours.
• Excellent attention to detail and commitment to data quality.
• Good communication skills, with the ability to translate technical concepts to non-technical users.
• Some experience creating training materials or leading user training sessions.
• Confidence working with data to filter, sort, combine and summarise information for reporting.
• Proficient in Microsoft Office (Excel, Word).
• Exposure to system integrations or configuration changes.
• Experience using a reporting or data visualisation tool to present information to stakeholders.

What can I expect in return? V. Group can offer you a market leading salary and benefits package, in addition to significant opportunities for career growth and personal development. This a great opportunity to join a true leader in the maritime sector - a company that has exciting plans for future growth.