HR Systems Administrator

NHS Scotland; Dundee; On-site; GBP 25,000 - 30,000; Full time

Job summary

NHS Scotland is seeking an HR & OD Systems Administrator to support the administration of national workforce systems. The role, based in Dundee, calls for qualified candidates with strong problem-solving abilities and communication skills. The successful applicant will collaborate effectively within the Workforce Systems Team and ensure the smooth operation of systems critical to health services.

Qualifications

• Educated to diploma level in systems administration or equivalent.
• Experience with systems administration preferred.
• Ability to work with high standards of accuracy.

Responsibilities

• Support the administration of national workforce systems.
• Identify errors or problems and resolve them.
• Maintain high standards of accuracy.

Skills

Attention to Detail

Communication

Problem Solving

Teamwork

Education

Diploma in a relevant subject

Job description

NHS Scotland is committed to encouraging equality and diversity among our workforce and eliminating unlawful discrimination. The aim is for our workforce to be truly representative and for each employee to feel respected and able to give their best. To this end, NHS Scotland welcomes applications from all sections of society.

Applications are invited for a post within the Workforce Systems Team for an HR & OD Systems Administrator, Band 4, based in MacKenzie Building, Ninewells Hospital.

The postholder will support the administration of these national Workforce systems;

• eESS (Electronic Employee Support System) the NHS Scotland HR system based on Oracle eBusiness Suite.
• TURAS Appraisal - the application for recording the appraisal information of Health and Care staff
• JobTrain - National digital recruitment system for NHS Scotland
• iMatter – the tool for administering the staff experience survey

Applicants should be educated to diploma level in a subject relevant to systems administration or have equivalent knowledge gained through experience in systems administration. Training will be provided on the systems in use as required.

The ability to identify errors or problems and work to resolution will be required in addition to the ability to maintain high standards of accuracy. The postholder will also possess good communication skills and have the ability to work as part of a team.

You will be required to comply with the Code of Conduct for Healthcare Support Workers in Scotland throughout your employment. Information on the Healthcare Support Worker Regulations can be found on NHS Tayside microsite on Staffnet>Our Websites>Healthcare Support Workers.

Informal enquiries are welcomed; please contact Abdul Saeed, HR & OD Systems Manager, [e-mail] or Jill Farrell HR&OD Systems Team Lead, [e-mail]

Hours of work are: Monday to Friday, 37 hours per week

• Permanent Post

Shortlisted applicants will be contacted by email. Please check your emails regularly including your junk/ spam folder.

ADDITIONAL INFORMATION FOR CANDIDATES

• You should apply for this post by completing the application process on Jobtrain.
• DO NOT upload a CV as this will not be used for shortlisting purposes.
• Posts close at midnight on the indicated date.
• For help to complete an application on Job Train please follow this link: https://www.careers.nhs.scot/how-to-apply/application-process/
• To view our accessibility statement, please follow this link: https://www.eess.nhs.scot/jobtrain-accessibility-statement/
• If you wish to participate in the Job Interview Guarantee Scheme and have been invited to interview, please contact the Hiring Manager as detailed in the advert to discuss any special requirements that you will need to enable you to attend the interview.
• Please note that our correspondence method is by e-mail, therefore please ensure you enter your email address accurately.
• Please check your e-mail regularly (including junk folders) and your Jobtrain account for updates
• Please contact Jobtrain Candidate Support Hub https://jobseekersupport.jobtrain.co.uk/support/home for advice and support with any system issues
• We recommend using the Internet Browser "Google Chrome" or "Microsoft Edge" when using Jobtrain
• Once you have submitted your application form you will be unable to make any amendments
• If you are a current member of staff, please ensure you update your Jobtrain profile to reflect that you are employed by NHS Tayside