HR Support Administrative Officer (XN03)

NHS Jobs; Leeds; On-site; GBP 25,000 - 30,000; Full time

Job summary

A prominent healthcare organization in Leeds is seeking an HR Support Administrative Officer to coordinate HR documents and support HR processes. The ideal candidate will possess strong organizational and communication skills, and have experience in HR administration. You will work closely with HR leaders and teams to ensure smooth operations in a dynamic environment. Join us to enhance your HR skills in a reputable team.

Qualifications

• Experience in HR administration or related field.
• Ability to handle confidential information responsibly.
• Commitment to quality, accuracy, and confidentiality.

Responsibilities

• Coordinating HR documents and providing first-line HR support.
• Supporting formal HR hearings and managing documentation.
• Liaising with payroll and other HR partners.

Skills

Strong attention to detail

Organizational skills

Effective communication

Tools

Microsoft Excel

Outlook

Job description

HR Support Administrative Officer (XN03)

Job Description Text for NHS Jobs Portal (HR Support Admin Officer, Band 3) This is a key administrative role within our HR Core Admin Team a small but effective unit working visibly across the LTHT HR CSU. While you will be part of the centralised HR admin function, your duties directly contribute to Trust-wide people processes including governance, compliance, and panel support. Further Duties for the Role: Coordinating and formatting HR documents such as references, variation orders, panel packs, and letters Supporting HR senior leaders with the smooth running of formal hearings, including booking logistics and managing documentation Providing first-line response to staff via the HR advice telephone line and shared inbox, with a focus on accurate and timely signposting Liaising with payroll, recruitment, staff side and wider HR partners to ensure documents are properly received and recorded Using Microsoft Excel and HR trackers to manage deadlines, monitor progress and escalate delays where appropriate Core Values and Expectations: This role is guided by The Leeds Way values (Patient-centred, Collaborative, Fair, Accountable, Empowered) and requires a professional, discreet and highly organised approach to admin work. You should have a strong sense of ownership for your duties, and a commitment to quality, accuracy and confidentiality. Departmental Context: You will report to the HR Support Team Leader and work closely with the Admin Team Manager. You will also interact with HR Business Partners and Stakeholders across the CSU. Your work underpins key admin support to processes like appeals, disciplinary hearings, and employee reference fulfilment. The service is fast-moving and confidential in nature, and your role is essential to ensuring these processes run smoothly and are auditable. Physical, Mental, and Emotional Effort Required: You will work primarily at a screen using Outlook, Word, Lists, Excel and various IT system.. You will need strong attention to detail and ability to maintain focus while managing competing admin requests. Occasional emotional resilience is required when supporting processes involving grievances and our trust colleagues contact us requiring support advice for you to signpost them to the appropriate resource. Why join us? This is an ideal role if you are looking to deepen your HR admin experience in a visible and impactful setting. You will be part of a trusted team delivering excellent service, while being supported to grow your skills, confidence and career in NHS administration. This is a summary only. The full Job Description and Person Specification are available via download.