Hr Specialist

Menzies Aviation; City of Edinburgh; On-site; GBP 32,000 - 42,000; Full time

Job summary

Menzies Aviation is seeking an HR Coordinator to support recruitment, employee relations, and compliance across our Edinburgh operations. You will liaise with managers and candidates, review applications, conduct interviews, and help maintain personnel records in line with company policies and regulatory requirements.

The role emphasizes communication, documentation, and the ability to handle confidential information with integrity.

Qualifications

• Associate’s degree (A.A.) or equivalent to two-year college or technical school; or three+ years related experience and/or training; or equivalent combination of education and experience.
• Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.
• Ability to write routine reports and correspondence.
• Ability to speak effectively before groups of managers, supervisors, and employees.
• Must pass pre-employment physical and a drug test.

Responsibilities

• Coordinates activities related to a specific area in Human Resources, such as recruitment and employee relations.
• Complies with attendance standards and supports job postings and candidate screening.
• Reviews applications, conducts interviews, and communicates organization details to applicants.
• Maintains personnel records and explains government rules and procedures as needed.
• Assists in investigations and resolution of employee grievances.
• Represents the organization at unemployment hearings.

Skills

Computer literacy

Communication skills

Interpersonal skills

Writing ability

Problem solving

Education

Associate degree or higher

Tools

Word processing

Spreadsheets

Job description

Overview

People. Passion. Pride. This is what has driven our teams since 1833.

Since that time, we have developed to become a critical partner in the global aviation industry, delivering time-critical logistics services at over 300 locations in 65 countries, across 6 continents.

But at the heart of our business is our people.

Role Purpose

Coordinates activities related to a specific area in Human Resources (i.e., recruitment, employee/labor relations)

What you will be doing

• Comply with the Location’s attendance/tardiness standards.
• Confers with management and supervisors to identify personnel needs, job specifications, job duties, qualifications, and skills.
• Initiates contacts with possible qualified candidates for specific job openings.
• Reviews applications and interviews applicants to obtain work history, education, training, job skills, and salary requirements, and to provide information about the organization and position.
• Develops and coordinates internal job posting programs and writes job postings, places job advertising in various media.
• Coordinates participation in, sets up displays, and works at job fairs.
• Performs reference and background checks on applicants.
• Conducts new employee orientation and exit interviews.
• Enrolls eligible employees in company benefits programs.
• Maintains medical, insurance, and other personnel records and forms.
• Explain to workers company the governmental rules, regulations, and procedures, and need for compliance.
• Assists in investigation and resolution of employee grievances and coordinates processes of responding to complaints.
• Represents organization at unemployment hearings.
• Research H.R. issues.
• Performs other duties as assigned.

Safety, Security, Wellbeing and Compliance:

All employees have a responsibility and duty whilst at work to:

• Take reasonable care for the health and safety of themselves and of others who may be affected by their actions or omissions whilst at work.
• Fully versed in International Aviation Safety and Security standards and passionate about promoting them within the organization.
• Co-operate with their manager / supervisor to allow them to perform or comply with any legal requirements imposed on the company.
• Not intentionally or recklessly interfere with or misuse anything provided by the company in the interests of health, safety, or welfare reasons.
• Inform their manager / supervisor of any work situation, equipment or activity that represents a serious or immediate danger to health and safety.
• Report any hazards, near misses, incidents, accidents, or dangerous occurrences to their manager / Supervisor, who will then follow the procedures contained in this manual.
• Carry out work in accordance with information and training provided and any specific workplace health and safety rules or procedures.
• Fully understand the company health and safety
• Attend training courses as may be arranged by the

What we are looking for:

• Computer literate and proficient with word processing and spreadsheets software.
• Excellent communication and interpersonal skills.
• Ability to write and compose effective correspondence.
• Associate’s degree (A.A.) or equivalent to two-year college or technical school; or three+ years related experience and/or training; or equivalent combination of education and experience.
• Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence.
• Ability to speak effectively before groups of managers, supervisors, and employees.
• Ability to apply concepts such as fractions, percentages, ratios and proportions to practical situations.
• Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.
• The ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
• Valid Driver’s License.
• Must be 18 years of age
• Must pass pre-employment physical and a drug test

Diversity

Menzies Aviation are a committed equal opportunity employer and encourage applications for suitably qualified and eligible applicants regardless of sex, race, disability, age, sexual orientation, gender reassignment, religion or belief, marital status, pregnancy, and maternity. We strive to create an inclusive working environment, where the different knowledge, perspectives, experiences, and approaches of our global workforce are represented. Where everyone feels valued and can reach their full potential.

Please be aware that as part of our recruitment process, we may look to use a variety of resourcing tools to help us understand your skills and experience in relation to the role. Please feel free to contact the recruiter below, if there are any reasonable adjustments to our process that you would like us to consider.

As part of our recruitment process, we will always consider how candidates fit with our values which you can learn more about here.

Travel Required

No.

Education

Required

Associates or better.

Experience

Preferred

3+ years of related experience

Licenses & Certifications

Preferred

DRIVERS LICENSE