HR Shared Services Administrator

The Compleat Food Group; Nottingham; Hybrid; GBP 22,000 - 30,000; Full time

Benefits offered by this job

33 days holiday including bank

Volunteer days

Wellbeing and community groups

Online LMS training

Charity initiatives and team events

Grocery Aid access

Gym discounts

Financial wellbeing tools

Retail discounts

Job summary

The Compleat Food Group in Nottingham is seeking a HR shared services administrator to support colleagues across the business. Join a fast-paced food manufacturing environment, delivering accurate HR support through the employee lifecycle in a hybrid setup.

You will manage HRIS data, onboarding, inductions, payroll liaison, and reporting, ensuring privacy and compliance while building strong stakeholder relationships.

Qualifications

• Experience in a fast-paced, commercial environment, preferably FMCG.
• Experience in handling sensitive information and working within data privacy standards.
• Experience in Shared Service HR or central HR administration is advantageous.
• Proficiency in MS Office (Excel, Word, PowerPoint, Outlook) and HRIS familiarity.

Responsibilities

• Create and distribute paperwork across the employee lifecycle for staff below Work Level 3.
• Maintain and update HRIS and electronic personnel files.
• Coordinate equipment requests for new starters.
• Arrange inductions with department leads.
• Send probation reminders and escalate as needed.
• Coordinate processes for payroll-related items (e.g., refer a friend, maternity).
• Assist with exit interviews and provide related analytics.
• Prepare data reports weekly, monthly, and annually.
• Support system integrations, new releases, and HR system training.

Skills

Communication

Attention to detail

HR knowledge

Stakeholder management

Organisational skills

Tools

Microsoft Excel

Microsoft Word

PowerPoint

Outlook

Job description

Join Our HR Team at The Compleat Food Group!

We’re excited to offer an incredible opportunity for a HR shared services administrator to join our team based in Nottingham!

This is a central HR administration role within a fast-paced food manufacturing environment, supporting colleagues across the business and helping to enhance the employee experience. You'll deliver efficient, accurate and customer-focused HR support, ensuring a high-quality service throughout the employee lifecycle.

Who We Are:

The Compleat Food Group are one of the UK’s fastest growing chilled food manufacturing companies. We are dedicated to delivering excellence in every aspect of our operations. Our commitment to continuous improvement and operational excellence sets us apart.

At The Compleat Food Group we don’t just make food. We make food to feel good, taste good and do good for everyone.

Our aim is to raise the bar and delight our customers and consumers every day, they are at the heart of all our decision making. We work at the correct pace to take clear decisive actions and deliver on our commitments, on time, every time to drive positive difference, we have the courage to think differently and challenge the status quo.

Working Hours:

This is a Hybrid role, and the working hours are Monday to Thursday 8.30am - 5pm, Friday 8.30am - 4pm.

Your Duties Will Include:

• Creation and distribution of all paperwork throughout the employee lifecycle for all employees below Work Level 3.
• Maintaining and updating all HRIS and employee e-files.
• Requesting all required equipment for new starters.
• Liaising with key members of all departments to arrange and coordinate inductions.
• Coordinating probation review reminders and where necessary escalating.
• Tracking employee processes and passing to payroll for processing (i.e. refer a friend, maternity, etc).
• Supporting and where necessary carrying out exit interviews and providing related analytics.
• Creating and gathering data report completion for weekly, monthly and annual reports.
• Where necessary supporting with systems integrations, new releases, HR systems training.

Required Skills and Experience:

• Experience of working in a fast paced, rapidly changing, commercial and challenging environment preferably within an FMCG.
• Previous HR experience (Shared Service environment advantageous)
• Experience of handling sensitive and confidential information within legislative requirements (desirable)
• Advanced proficiency in Microsoft Office, with strong working knowledge of Excel, Word, PowerPoint and Outlook.
• Excellent written and verbal communication and interpersonal skills.
• The ability to build strong relationships, work collaboratively and a strong eye for detail.
• Ability to manage, organise and co-ordinate a high volume of work, prioritise critical activities within tight timescales whilst maintaining high quality and excellent attention to detail and accuracy of working.
• A commitment to upholding data privacy and HR compliance standards.

Benefits to Include:

• 33 days holiday (including bank holidays)
• 2 Employee Volunteering Days per year
• Employee well-being and community support groups
• Informal and Formal training opportunities with personalised online LMS platform
• Charity Initiatives and Team events
• 24/7 Access to Grocery Aid (Free Financial, Emotional and Practical Support)
• Physical Wellbeing Benefits - Free on demand exercise hub and various gym discounts.
• Free Financial wellbeing - mortgage calculators, budget tools, financial aid tools
• Holiday Discounts via Online Retail Discount

The Compleat Food Group fosters an inclusive, respectful culture where everyone feels safe, supported, and valued. We welcome diverse talent, knowing it drives exceptional results and a better workplace.

We are committed to Fairness, Equity, Inclusivity, and Respect, we ensure all colleagues can thrive by bringing their whole selves to work. As an equal opportunity’s employer, we provide all the support you need to succeed.

Contact us with any questions about Diversity & Inclusion or accessibility during the application process.

Recruitment Agencies:

We have a small, active and trusted Preferred Supplier List to assist us if required. We do not acknowledge any speculative CVs or unsolicited candidate introductions. We only accept CV submissions for roles released to you directly by our Talent Acquisition team.

What You Should Know About How We Recruit

At The Compleat Food Group, we believe great teams are built on difference. We create an inclusive, respectful environment where everyone feels safe, supported, and are able to be themselves at work.

We’re proud to be an equal opportunities employer and are committed to Fairness, Equity, Inclusivity, and Respect. If you need a reasonable adjustment at any stage of our recruitment process, just let us know, we’ll support you - confidentially and with care.

We hire the best people for our roles, not the same people. Whoever you are, wherever you’re from, we focus on what you do and the impact you could make in our business. Our recruitment process is fair, accessible, and designed to give everyone an equal chance.

You’ll also find benefits that support people at every life stage, plus active internal networks - including Women @ Compleat, LGBTQIA+, and Neurodiversity