HR & Resourcing Co-Ordinator

Priory Group; Greater London; On-site; GBP 30,000 - 40,000; Full time

Job summary

Priory Group is seeking a dedicated HR & Resourcing Coordinator for their Dorking hospital. In this role, you will provide HR guidance, support recruitment and onboarding activities, and ensure compliance with HR policies. Ideal candidates will have a CIPD level 5 qualification and strong communication and relationship-building skills.

Qualifications

• CIPD level 5 qualified with working knowledge or 3 years experience.
• Demonstrable experience in managing employee relations.
• Strong communication and relationship building skills.

Responsibilities

• Coordinate recruitment activities with hiring managers and external partners.
• Ensure compliance with HR policies and standards.
• Support onboarding process ensuring timely documentation and compliance.

Skills

Communication skills

Relationship building

Attention to detail

Education

CIPD level 5 qualification

3 years working practice

Job description

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Priory Hospital Dorking, South Terrace, Harrowlands Park, Dorking, Surrey, RH4 2RA

Priory Group Division

Hours

37.5

Vacancy Type

Permanent - Full Time

Job Advert - Division Information

Are you an organised and proactive individual with a passion for supporting people? At Priory Hospital Dorking, we’re looking for a dedicated HR & Resourcing Coordinator to join our team.

Main Purpose

Provide Managers with HR guidance and support on employee relation cases, and HR matters, including the interpretation and application of Priory’s HR policies and procedures. Work in partnership with the Talent Acquisition team to support workforce planning such as recruitment & on boarding activities. Act as first point of contact for HR queries.

Responsibilities

Recruitment

• Work closely with hiring managers, Central Talent Acquisition team, and external resourcing partners, to coordinate recruitment activities.
• Support the site lead to work closely with the Central Talent Acquisition team to agree recruitment methods where there are resourcing challenges across site or within specific teams
• Ensure that the recruitment process is adhered to and delivers a positive candidate experience in a timely manner

Onboarding

Work in conjunction with Central Onboarding team to ensure new hires are offered, processed and onboarded in line with the sites “Time To Hire” targets or KPI’s
Liaise with candidates throughout the Onboarding process ensuring all relevant documentation is obtained in a timely manner

Compliance & Mandatory Training

• Ensure that DBS & Professional accreditation renewals are monitored to support the site to remain updated and compliant
• Support site lead to encourage permanent & fixed term colleagues, and bank workers, to remain up to date with mandatory training. Achieving and maintaining required target for site
• Coordinate and arrange mandatory or required training in a timely manner to support the site to remain compliant
• Liaise with Central Learning & Organisational Development team & external providers (where appropriate) to support site lead with monitoring and tracking site compliance

Engagement & Retention

• Support and drive colleague engagement activity as directed by site lead, and Regional HR Business Partner
• Work alongside site lead to ensure regular YSF meetings are held and that there is representation at local and regional meetings
• Support managers to carry out the leaver & retention journey process to aid retention efforts, and to increase feedback from exit interviews.

Employee Relations

• Provide advice to Managers on HR policy and procedures, liaising with Regional HR team for guidance on complex or high risk cases, in line with RACI matrix guidelines.
• Support Managers to review/amend/update, management reports, SDMT and ER letters, to ensure compliance with HR policy, and appropriateness & accuracy, in line with facts of the case.
• Ensure the effective management and conclusion of all ER cases including escalation process when required
• Partner with managers to ensure appropriate Occupational Health referrals in line with relevant HR policy & procedure

Documentation & General Duties

• Create and maintain colleague personnel files at site
• Minute take in meetings where appropriate
• Provide cover for site Payroll as and when required

Finance

• Processing weekly and monthly payroll
• Maintains payroll processing system and records by gathering, calculating, and inputting data
• Liaising with Ward Managers to ensure permanent employees are rostered a minimum of 8-12 weeks in advance including appropriate planning for holiday and training
• Ensures the integrity, probity and reasonableness of local financial controls in respect of the payroll, in order to minimise financial risk via the correct implementation of local procedures and policies
• Answers employees’ queries in respect of payroll, referring any complex issues to the appropriate level / manager
• Managing internal queries from Divisional Finance
• Ensures that all documentation is correctly filed, in order that financial auditors can be satisfied in their audit, via the efficient recovery of key documents of initial entry
• Dealing with matters related to invoice processing and other finance tasks
• Managing Petty Cash and managing patient finance

Leadership

No leadership elements to the role

Budgets & Equipment

Role does not hold a budget

Information

Shared responsibility for the confidentiality, security and accuracy of employee records, data and information. Ensuring good quality employees documentation, which meets the Regulatory guidelines and statutory requirements.

Knowledge/ Education / Skills

The post-holder will either be CIPD level 5 qualified with working knowledge or a minimum of 3 years working practice. Must have demonstrable experience in managing employee relation cases and keeping up to date with current UK legislation.

Must have strong communication skills, relationship building skills and excellent attention to detail.

Experience

Previous experience as a HR Administrator/Assistant within a commercial environment in a generalist or specialist role. Ideally within Healthcare sector but not essential.

Communication

The post-holder requires a developed and well-practiced range of communication skills as they will frequently need to address emotive and sensitive situations involving staff and managers from all levels at site. Effective interviewing, negotiation, report writing, presentation and counselling skills are key to the successful performance of the role.

Safeguarding

All colleagues have a responsibility to protect and safeguard vulnerable individuals at risk (whether children or adults). Colleagues must be aware of local child and adult protection procedures and who to contact within the Local Authority Safeguarding team for further advice. All colleagues are required to attend safeguarding awareness training and to undertake additional training appropriate to their role

Site based. The complexity and nature of the situations faced within the business may be, at times, challenging in nature and outside the norms of a ‘standard’ HR department. It is therefore important the individual continually develops their knowledge of the business environments in which we operate.