HR Regulatory Operations Administrator

Fidelity International; Greater London; On-site; GBP 30,000 - 50,000; Full time

Job summary

A global financial services company is seeking a member for its HR Regulatory Operations team in London. The role involves assisting with administrative tasks, report preparation, and leveraging AI tools to enhance processes. Strong attention to detail, excellent communication skills, and proficiency in Microsoft Office 365 are essential. This role offers opportunities to build global relationships and grow in a supportive workplace culture.

Qualifications

• Strong attention to detail and a proactive approach to quality work.
• Experience using AI tools like Copilot and Chat GPT.
• Excellent verbal and written communication skills.

Responsibilities

• Assist with administrative tasks and report preparation.
• Schedule training sessions and maintain accurate records.
• Collaborate with HR and other partner teams across the organization.

Skills

Attention to detail

Ability to use Artificial Intelligence responsibly

Clear communication skills

Time management

Experience with Microsoft Office 365

Tools

Microsoft Excel

Microsoft Word

Microsoft PowerPoint

Microsoft Teams

Job description

We're proud to have been helping our clients build better financial futures for over 50 years. How have we achieved this? By working together - and supporting each other - all over the world. So, join our team and feel like you're part of something bigger. Our clients come from all walks of life and so do we. We are proud of our inclusive culture and encourage applications from the widest mix of talent, whatever your age, gender, ethnicity, sexual orientation, gender identity, social background and more. As a flexible employer, we trust our people to perform their role in the way that works best for them, our clients and our business. We are a disability-friendly company and would welcome a conversation with you if you feel you might benefit from any reasonable adjustments to perform to the best of your ability during the recruitment process and beyond.

About your team

The Human Resources department supports the business to ensure the effective management and development of the talent in our organisation. It involves having oversight of all aspects of human capital management, which includes a number of centres of expertise working together collaboratively - talent acquisition, talent management and development, compensation and benefits, employee relations and organisation development. HR is responsible for ensuring the governance of people issues and policies are framed in accordance with legal and regulatory global standards. HR is also the custodian of employee data globally. The HR Regulatory Team is responsible for ensuring that regulated staff adhere to laws, regulations, and relevant industry standards. This involves tasks like devising processes to satisfy new or updated regulations, arranging and participating in monthly oversight governance forums, oversight panel meetings, and regulatory reporting, as well as working closely with regulatory bodies. HRRO mitigate risks associated with non-compliance and ensure that our employees operate within legal and ethical boundaries. HRRO also writes and submits applications for employees to the UK regulators. Additionally, HRRO is involved with shaping the operating model for other accountability regimes that are gradually being introduced globally over the next 2 years.

About your role

As a member of the HR Regulatory Operations "HRRO" team you will work with existing team members based in the UK, India and China, as well as HR teams and other partner teams in specialised areas to support the staff that need to maintain specific information about themselves and their teams. You will build global relationships and learn and grow every day whilst:

• Assisting with the preparation of and conducting administrative tasks
• Assisting with the preparation of reports for senior management
• Schedule and assign training sessions
• Use your knowledge of Artificial Intelligence to assist in enhancing existing processes
• Maintain accurate records of a highly sensitive and confidential nature
• Assist with the monitoring and collation of employee data
• Prepare materials for annual assessment activities
• Assisting with the preparation of 'how to' guides for employees and line managers
• Liaising with colleagues from across the organisation
• Making every conversation and activity a positive and helpful experience
• Eager to grow your knowledge and your career, you'll succeed because you:
• have a solid ability with using Artificial Intelligence responsibly and understand how this can be used to enhance processes (eg Copilot, Chat GPT) - please evidence this on your resume and/or cover letter
• have strong attention to accurate detail, having a self-motivated, proactive and positive approach to deliver high quality work to fixed deadlines
• can communicate clear, succinct, meaningful information both verbally and in writing
• experience of building a rapport with colleagues and work collaboratively
• have excellent time management skills with the ability to work under pressure
• have solid experience with Microsoft Office 365 (Excel, Word, PowerPoint, Teams)
• experience as a coordinator or administrative assistant an advantage but not essential