HR & Recruitment Administrator: Balfe's

Manor Royal Business District; Guildford; On-site; GBP 1,000; Part time

Job summary

An established industry player is seeking a dedicated HR & Recruitment Administrator to deliver high-quality HR support. This role focuses on recruitment administration, employee lifecycle processes, and payroll coordination. You will manage the full recruitment process, ensuring a smooth onboarding experience for new hires while maintaining accurate employee records. The ideal candidate will possess strong communication skills, attention to detail, and a proactive approach to HR tasks. Join a dynamic team where your contributions will significantly impact the organization and help shape a positive workplace culture.

Qualifications

• Experience in recruitment and HR administration is essential.
• Familiarity with payroll processes and strong attention to detail required.

Responsibilities

• Manage full recruitment process including advertising and interviews.
• Facilitate onboarding and induction for new hires.
• Maintain accurate employee records and process payroll data.

Skills

Recruitment experience

HR administration

Payroll processes knowledge

HR software (Sage preferred)

Microsoft Office proficiency

Attention to detail

Communication skills

Ability to manage priorities

Discretion and confidentiality

Teamwork and independence

Tools

Sage HR software

Microsoft Excel

Job description

Hours: 25-35 per week

Pay: £13.40 per hour

Start ASAP

HR & Recruitment Administrator:

To provide high-quality support to the HR function with a particular focus on recruitment administration, employee lifecycle processes, onboarding and induction, and payroll coordination. This role will serve as the internal recruiter for the business while also carrying out a wide range of administrative duties to support the delivery of an efficient and effective HR service. A key part of the role is to facilitate the onboarding and induction process for all new hires, ensuring a positive and consistent employee experience.

Key Responsibilities

Recruitment & Onboarding

• Manage the full recruitment process including advertising, shortlisting, arranging interviews, and facilitating offers.
• Post vacancies via internal and external platforms including job boards, social media, careers pages, and professional networks.
• Work with hiring managers to develop or update job descriptions.
• Conduct initial screening and participate in interviews where required.
• Maintain the recruitment tracker and provide regular updates on open positions to the Head of HR and Area Managers.
• Facilitate and coordinate the onboarding and induction process for new hires, including preparation of induction materials, scheduling introductory sessions, and ensuring a smooth integration into the business.
• Act as a point of contact for new employees prior to and during their initial weeks with the company.

HR Administration

• Prepare employment-related documentation including contracts, offer letters, induction packs, reference requests, and leaver letters.
• Maintain accurate and up-to-date employee records in both paper and digital formats in accordance with the Data Protection Act.
• Process and document contractual changes, variations, and other employee lifecycle events.
• Accurately input employee data into the HR system (Sage) and always ensure information integrity.
• Handle employee queries relating to HR policies, documentation, or processes, escalating as needed.

Payroll Coordination

• Liaise with the outsourced payroll provider by submitting timely and accurate data for processing.
• Carry out pre- and post-payroll checks to ensure accuracy of information including salary changes, new starters, leavers, holiday pay, and statutory deductions.
• Investigate and resolve payroll discrepancies in coordination with the Head of HR and the payroll provider.
• Maintain strict confidentiality and accuracy in all payroll-related tasks and communications.
• Support compliance with relevant payroll legislation and internal policies.

Other Duties

• Produce routine and ad hoc HR reports and monthly HR analytics.
• Ensure all HR documentation, policies, and templates are up to date and accessible.
• Undertake any reasonable administrative tasks as requested by the Head of HR.

Skills and Qualifications

• Experience in recruitment and HR administration
• Familiarity with payroll processes and legislation
• Knowledge of HR software (Sage experience preferred)
• Proficient in Microsoft office, particularly excel
• Strong attention to detail and accuracy in data entry
• Good numerical skills and understanding of pay and benefits
• High level of discretion and confidentiality
• Strong written and verbal communication skills
• Ability to work independently and as part of a team
• Capable of managing multiple priorities and deadlines in a fast-paced environment
• Flexible, proactive, and professional approach to work

Note: This job description is not exhaustive and will be subject to periodic review. It may be amended to meet the changing needs of the business. The post-holder will be expected to participate in this process, and we would aim to reach agreement on any changes.