HR & Recruitment Administrator

University of Cambridge; Cambridge; Hybrid; GBP 28,000 - 38,000; Full time

Job summary

Cambridge University Libraries and Archives (CULA) is seeking an HR & Recruitment Administrator to support recruitment, HR administration and employee support across a team of 450+ colleagues managing ten million books, maps, manuscripts and other priceless materials.

In this role you will provide high level administrative support to hiring managers and candidates, respond to routine HR queries, maintain records and process payroll-related paperwork, with flexible, hybrid working and development

Qualifications

• Experience in an administrative role.
• Customer-focused attitude with ability to build relationships.
• Ability to use own judgement to organise and prioritise workload.
• Excellent attention to detail.
• Comfortable with Microsoft Office, especially Outlook and Excel.

Responsibilities

• Provide a high level of administrative support for hiring managers and candidates throughout the recruitment process.
• Respond to routine HR queries through both written and verbal communication, signposting colleagues to relevant guidance and escalating complex queries where appropriate.
• Ensure employee records, local trackers, HR systems, and intranet pages are accurately maintained.
• Process paperwork relating to contractual and payroll related changes for our colleagues.
• Carry out general administrative tasks such as organising meetings, note taking, and distributing documents.

Skills

Administrative experience

Customer-focused

Judgement & prioritising workload

Attention to detail

MS Office familiarity

Tools

Outlook

Excel

Job description

Ever wanted to work in an institution that is home to one of the world's great collections of cultural treasures and research materials? The HR team at the Cambridge University Libraries and Archives (CULA) support 450+ colleagues in managing and housing unique treasures and research materials made up of nearly ten million books, maps, manuscripts, photographs and priceless objects.

The role

This is a varied role offering the opportunity to develop your administrative knowledge and experience, working across HR administration, recruitment, and providing employee support. The HR & Recruitment Administrator plays an important role in ensuring the HR processes across CULA run smoothly and efficiently, providing a positive experience for our colleagues and candidates.

• Provide a high level of administrative support for our hiring managers and candidates throughout the entire recruitment process.
• Respond to routine HR queries through both written and verbal communication, signposting colleagues to relevant guidance and escalating complex queries where appropriate.
• Ensure employee records, local trackers, HR systems, and intranet pages are accurately maintained.
• Process paperwork relating to contractual and payroll related changes for our colleagues.
• Carry out general administrative tasks such as organising meetings, note taking, and distributing documents.

What we're looking for

• Experience of working in an administrative position.
• A customer-focussed attitude with the ability to build effective working relationships.
• Experience of exercising own judgement in organising and prioritising workload.
• Excellent attention to detail.
• Comfortable working with Microsoft Office packages (particularly Outlook and Excel).

What we offer

• Flexible and hybrid working opportunities.
• Generous annual leave allowance of 36 days.
• Exceptional parental leave (including maternity, paternity / co-parent, adoption and shared parental leave).
• Discounts on major retailers.
• Professional development opportunities such as apprenticeships and access to a variety of training courses.

For further details please refer to the Further Particulars.

For informal enquiries please contact Rob Millington, HR Manager, on [e-mail].

Interview date: Monday 16 or Wednesday 16 November 2026

Please quote reference VE51359 on your application and in any correspondence about this vacancy.

The University actively supports equality, diversity and inclusion and encourages applications from all sections of society.

The University has a responsibility to ensure that all employees are eligible to live and work in the UK.