HR/People Coordinator

Cezanne HR; City Of London; Hybrid; GBP 30,000 - 40,000; Full time

Job summary

A leading HR software provider is seeking a proactive People Coordinator to manage office operations and assist with HR administration. This hybrid role involves coordinating recruitment, internal communications, and events, ensuring a positive workplace culture. Ideal candidates have experience in administration or HR, strong organizational skills, and proficiency in MS Office. Join a dynamic team in London!

Qualifications

• 1-2 years' experience in office administration or HR coordination.
• Proficient in MS Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent written and verbal communication skills.

Responsibilities

• Oversee day-to-day office operations and ensure a welcoming environment.
• Coordinate scheduling and manage calendars for key meetings.
• Maintain accurate and confidential employee records.

Skills

Organisational skills

Time management

Communication skills

Attention to detail

Tools

MS Office Suite

Job description

Overview

We\'re Cezanne - nice to meet you! Cezanne is the leading UK-headquartered provider of modern, Cloud HR and Payroll software and services for UK and international businesses. Trusted by thousands of HR and Payroll professionals across virtually every business sector, our systems liberate users from everyday admin and makes it easier for companies to connect, engage, manage, compensate, develop and retain their people wherever they are. With a history of double-digit revenue growth every year, we have ambitious plans to achieve more. Our aim today, as it always has been, is to provide forward-thinking HR and Payroll solutions backed by amazing support and a collaborative culture that helps our people and business thrive.

Role Overview

We\'re seeking a proactive and highly organised People Coordinator to support the smooth running of our office and assist with HR administration. This is a varied role that combines office management, administrative support, HR coordination, recruitment support, and responsibility for internal communications and events. The ideal candidate will be a detail-oriented self-starter who enjoys creating structure, keeping things running efficiently, and fostering a positive, connected company culture. This is a hybrid role and the successful candidate will be required to attend the London office on a weekly basis.

Key Responsibilities

Office Management & Administration

• Oversee day-to-day office operations, ensuring a professional, welcoming, and well-maintained working environment.
• Manage office supplies, equipment, and vendor relationships.
• Act as the first point of contact for office-related queries.
• Coordinate desk booking and scheduling to control office capacity.

Calendar & Meeting Governance

• Manage company-wide calendars, scheduling key meetings and ensuring effective time management.
• Coordinate agendas, materials, and follow-ups for leadership and departmental meetings.
• Support meeting governance by ensuring actions and decisions are tracked and communicated.

HR Administration & Recruitment

• Maintain accurate and confidential employee records.
• Support onboarding and offboarding processes, including induction scheduling and exit administration.
• Assist with HR documentation, policies, and compliance requirements.
• Coordinate annual leave and absence tracking.
• Support the first stage of recruitment by:
• Screening CVs and shortlisting candidates.
• Conducting initial screening calls.
• Coordinating interview schedules between candidates and hiring managers.
• Managing communication with candidates during the recruitment process.

Internal Communications

• Draft and distribute internal communications, announcements, and newsletters.
• Maintain the company intranet or communication channels (Teams).
• Ensure messages are clear, consistent, and aligned with company tone and values.

Internal Events & Culture

• Plan and deliver internal events such as company annual kick off, team-building days, seasonal celebrations, and cultural initiatives.
• Coordinate logistics, catering, travel and activities for in-person and virtual events.
• Manage the company social calendar and coordinate social initiatives.

Skills & Experience

Essential:

• 1-2 years\' experience in office administration, HR coordination, or similar role.
• Strong organisational and time management skills with excellent attention to detail.
• Proficient in MS Office Suite (Word, Excel, PowerPoint, Outlook)
• Excellent written and verbal communication skills.
• Ability to handle confidential information with discretion.

Desirable:

• Experience with HRIS and applicant tracking systems (ATS).
• Event planning or internal communications experience.
• Familiarity with hybrid working environments.

Personal Attributes

• Proactive, resourceful, and solutions-focused.
• Friendly and approachable, with strong interpersonal skills.
• Comfortable juggling multiple priorities in a fast-paced environment.
• Keen to contribute to a positive workplace culture.