HR Operations Coordinator

Houlihan Lokey - Experienced Careers; London; On-site; GBP 35,000 - 48,000; Full time

Job summary

A leading global investment bank is seeking an HR Coordinator to support their HR operations in London. This role includes onboarding, compliance management, and providing crucial support to HR Business Partners while managing processes in a fast-paced environment. The ideal candidate will have at least 2 years of HR experience and strong communication skills, working collaboratively within the team to ensure efficient HR service delivery.

Qualifications

• Minimum 2 years HR experience supporting a fast-paced environment.
• Strong verbal and written communication skills required.
• Ability to prioritize and manage multiple tasks.

Responsibilities

• Manage employee onboarding and offboarding processes.
• Ensure compliance with HR systems data.
• Support HR projects and resolve employee inquiries.

Skills

Attention to Detail

Organizational Skills

Communication Skills

Time Management

Proactive Attitude

Education

Bachelor's Degree preferred

Tools

Workday

Job description

Business Unit:

Human Capital Group

Industry:

No Industry

Overview

Houlihan Lokey, Inc. (NYSE:HLI) is a global investment bank with expertise in mergers and acquisitions, capital solutions, financial restructuring, and financial and valuation advisory. Houlihan Lokey serves corporations, institutions, and governments worldwide with offices in the Americas, Europe, the Middle East, and the Asia-Pacific region. Independent advice and intellectual rigor are hallmarks of the firm’s commitment to client success across its advisory services. The firm is the No. 1 investment bank for all global M&A transactions for the past two years, the No. 1 M&A advisor for the past 10 years in the U.S., the No. 1 global restructuring advisor for the past 11 years, and the No. 1 global M&A fairness opinion advisor over the past 25 years, all based on number of transactions and according to data provided by LSEG.

Scope

Reporting to the Head of HR Shared Services, International - the HR operations team provides support to HL’s UK and international offices (i.e. outside the US) as the initial and continuing point of contact for HR information and enquiries. The HR Co-Ordinator is responsible for completing administration of all onboarding and offboarding activities, including communication of information to the payroll team. Whilst the role does involve a high volume of administration, the role will also involve providing day-to-day support to the HR Business Partners and other team members, as well as interfacing directly with business stakeholders of all levels of seniority. This involves basic generalist responsibilities and enquiries, including but not limited to, process management, project management, responding to employee and manager queries, resolving employee and manager issues, HR systems data entry, HR reporting and general administrative support for the HR Business Partner team.

Responsibilities

Using Workday extensively, the HR Coordinators are responsible for the following:

• Initiate and manage employee onboarding and offboarding processes
• Facilitate the timely and accurate completion of critical HR processes such as right to work checks, background screening, new hire data entry, compensation changes, transfers, and terminations
• Create and maintain employee personnel files and records and update accordingly, ensuring compliance with all applicable legal and regulatory requirements
• Manage all required immigration matters, including responding to inquiries from incoming employees, managing required work permits or visa applications, ensuring compliance with all applicable immigration compliance in all jurisdictions, tracking expiration dates, oversight and management of all visa cases through application, renewal and cancellation, including oversight of external legal and specialist providers.
• Complete verbal and written requests for employment verifications
• Guide employees and managers to HR resources to resolve any inquiries or issues
• Provide administrative assistance and support for annual performance review processes
• Ensure compliance and integrity of all HR systems data through various audit processes in cooperation with HRIS and Legal & Compliance
• Partner with HRIS on supporting tools/systems and troubleshooting issues
• Provide support for other HR projects and perform duties as assigned

Basic Qualifications

• Minimum 2 years Human Resources experience supporting an extremely fast-paced business environment
• Excellent attention to detail
• Strong verbal and written communication skills – proven ability to deal with highly demanding client groups at all levels of seniority
• Strong organisational and time management skills, proven ability to prioritise appropriately and sensibly
• Open, collaborative way of working, proactive in communication
• Proactive attitude and ability to anticipate points before they become an issue
• Readiness to take responsibility and be held accountable
• Present ideas and information clearly, logically and succinctly; both written and oral
• Ability to project manage multiple priorities simultaneously
• Ability to work to tight deadlines/under pressure with limited supervision
• Good judgement and ability to know when to escalate

Preferred Qualifications

• Bachelors Degree preferred; alternative level of education or vocational qualification with an appropriate level of experience necessary.
• Financial Services/International experience highly preferred, must be able to take a ‘customer focused’ approach and thrive in a fast paced, highly demanding environment.

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, gender identity, sexual orientation, protected veteran status, or any other characteristic protected by law.

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