HR Operations Assistant

Kennedys; Manchester; Hybrid; GBP 25,000 - 35,000; Full time

Job summary

A global law firm in Manchester is seeking a proactive HR Operations Assistant to support various HR initiatives. This role will involve collaborating with HR management, coordinating projects, maintaining HR resources, and supporting budget tracking. Strong administrative and communication skills are essential, while HR experience is a plus. The position offers flexibility, accommodating full-time or part-time arrangements.

Qualifications

• Ability to manage and prioritise multiple tasks efficiently.
• Build effective working relationships at all levels.
• Thrive in a fast-paced, dynamic environment.
• Maintain high levels of confidentiality.
• HR experience is desirable but not essential.
• Experience in a Legal or Professional services environment is preferred.

Responsibilities

• Collaborate with the HR Operations Manager on HR initiatives.
• Support managing ad hoc projects across the HR department.
• Maintain HR resources, calendars, and trackers.
• Support budget management and tracking.
• Coordinate outgoing HR communications.

Skills

Excellent administrative skills

Strong verbal and written communication skills

Highly organised and detail-oriented

Self-motivated and proactive

Proficient in Microsoft Excel

Job description

Overview

Kennedys is seeking a proactive and detail-oriented individual to provide support across a broad range of HR operational and strategic initiatives. This role offers the opportunity to contribute to key projects, enhance cross-functional collaboration, and support senior leadership within a dynamic global HR environment. This would be a 12 month fixed term contract role. While this is a full time role - the team would also consider part time working. For example four days or five shorter days. This role would be in our Manchester office, and we are open to remote work in other locations.

Team

Kennedys HR team support the firm around the world with all people related matters.

The HR team is based in Chelmsford, London and Manchester for the UK, Dublin for EMEA, Singapore, Hong Kong and Australia for APAC, Basking Ridge for US and Miami for LATAM.The areas of HR that we have responsibility for are Business Partnering, Recruitment (including partners and early careers), Reward, HR Systems and Analytics, Learning and Development and Responsible Business.

Key responsibilities

• Collaborate closely with the HR Operations Manager on the delivery of core HR initiatives and operational activities.
• Support managing ad hoc projects as standard across the HR department.
• Maintain and update shared HR resources, calendars, and trackers to support effective planning and communication across the team.
• Support in budget management across the global HR function, including tracking spend, coordinating with Finance, and contributing to forecasting and reforecasting processes.
• Coordination of outgoing communications from the HR team, ensuring alignment with internal communications and consistency in messaging across the firm.

Requirements

• Excellent administrative skills with the ability to manage and prioritise multiple tasks efficiently
• Strong verbal and written communication skills, with the ability to build effective working relationships at all levels
• Highly organised, detail-oriented, and able to thrive in a fast-paced, dynamic environment
• Self-motivated and proactive, with the ability to work independently and take initiative
• Maintain high levels of confidentiality at all times
• Proficient in Microsoft Excel for budget tracking and financial data management
• HR experience is desirable but not essential.
• Experience in a Legal orProfessional services environment is preferred.

Please let us know if you require any additional support or adjustments to be made in order to submit your application to Kennedys.

where a level of experience is indicated, this is a guideline only and represents the amount of time we would usually expect a candidate to accumulate the requisite level of experience. This does not preclude applications from candidates with more or less experience.