HR Onboarding Assistant (12 Month FTC)

Cygnet Health Care; Birmingham; Hybrid; GBP 25,000 - 30,000; Full time

Job summary

A well-known healthcare provider in Birmingham is looking for an HR Onboarding Assistant to join their central functions team. This role involves providing administrative support in onboarding, managing pre-employment checks, and ensuring all documentation is in order. The position offers a hybrid work arrangement with a supportive team environment aimed at career progression. Experience with tools like Workday and strong communication skills are preferred.

Benefits

Health Cash plan

Enhanced maternity pay

Free life assurance cover

Discounted gym membership

Pension scheme

Employee NHS discount savings

Qualifications

• Experience in using Workday is preferred.
• Ability to work under pressure and make decisions.
• Strong written and verbal communication skills.

Responsibilities

• Provide administrative support in onboarding.
• Chase pre-employment checks and documentation.
• Manage files and records for new starters.

Skills

Organisational skills

Communication skills

Problem-solving

Attention to detail

Flexibility

Tools

Workday

Excel

Word

Outlook

PowerPoint

Access

Job description

Overview

Cygnet have an exciting opportunity for an organised HR Onboarding Assistant to join our central functions team on a 12 month fixed term contract.

You will be joining the team working full time, 40 hours per week. This is a Hybrid role working two days from home and three days within our city centre Birmingham office.

The role

This role will include chasing pre-employment checks for applicants, making sure all pre-employment checks meet the CQC criteria, working closely with our recruitment and HR team to ensure you are offering an efficient and supportive approach to our central team.

You will also assist the management team with the administration of any recruitment/HR functions as needed.

With us, you\'ll have the chance to progress your career in a vibrant, supportive culture tailored to help you thrive.

Your day-to-day

• Provide a high standard of organisational & administrative support
• Prepare contract and pre-employment offers
• Keep files & records as required
• Work co-operatively with all other members of the administration team to ensure the department runs smoothly
• Answer the telephone & respond to all enquiries in a friendly, efficient manner
• To be responsible for the auditing of pre-employment, and sponsorship items as required; including DBS, references, right to work in the UK and English proficiency documents.
• To work in line with Home Office guidelines surrounding sponsorship of employees.
• Ensuring the relevant documents and systems are kept up to date to accurately reflect the status of the new starter and the outstanding pre-employment checks and contractual information.
• Chasing sites for outstanding sponsorship items, and ensuring completion of all information as necessary.

You are

• Experienced in using Workday (preferred)
• Flexible, organised, able to prioritise workloads, solve problems & make decisions
• Calm under pressure & can work under your own initiative
• A strong written & verbal communicator with an eye for detail & excellent interpersonal skills
• Highly proficient in the use of Excel, Word, Outlook, PowerPoint, Access, Windows & the internet

Why Cygnet? We\'ll offer you

• An opening to undertake further learning with our excellent apprenticeship scheme
• Expert supervision & support
• Health Cash plan
• Enhanced maternity pay: 8 weeks full Pay, 18 weeks half Pay (Inclusive of SMP) followed by 13 weeks SMP.
• 24 hours free GP support line
• Free life assurance cover
• Free eye tests
• Car lease discounts
• Discounted gym membership
• Free mortgage broker and Insurance cover
• Pension scheme
• Employee NHS - discount savings & Cycle to Work scheme
• Smart Health Toolkit- Providing you with Fitness Programmes, Nutrition consultation and Health checks

Due to limits on sponsorship allocations, we are not currently in a position to offer sponsorship to new candidates for these roles, this remains under review.

We reserve the right to close this vacancy early if we receive sufficient applications for the role. Therefore, if you are interested, please submit your application as early as possible.