HR & Finance Assistant

NHS; Liverpool; On-site; GBP 24,000 - 28,000; Full time

Job summary

A leading healthcare organization seeks an HR & Finance Assistant to provide comprehensive administrative support to the Finance & HR Officer. This role involves recruitment administration, updating HR systems, and maintaining staff personnel files, contributing to the smooth operation of central services in Liverpool.

Qualifications

• Experience in HR administration and finance administration is essential.
• Proven ability to effectively communicate verbally and in writing.
• Experience working in a healthcare setting is preferred.

Responsibilities

• Provide comprehensive administrative support to the Finance & HR Officer.
• Assist with recruitment processes including role specifications and interview preparations.
• Update HR management systems and maintain personnel files.

Skills

Administration skills

Time management

Communication

Problem solving

GDPR knowledge

Education

GCSE level or equivalent experience

Tools

Microsoft Office

Job description

The CLPCN HR & Finance assistantwill be responsible for providing comprehensive administrative support to theFinance & HR Officer CLPCN. The post holder will administrate Finance andHR systems and provide reception cover if needed.

Main duties of the job

Recruitment

Prepare Role Specifications and JobDescriptions as a resource for recruitment

Advertise posts on NHS Jobs and variousother platforms

Assist with administration of applicationsand interviews

Prepare and circulate interview documentsand maintain accurate and up to date recruitment files.

Assist with planning interview arrangements

Provide administrative support forrecruitment and onboarding of new staff to the PCN

Assist with preparation of induction plansfor new staff and ensure they have required access to information systems andequipment as required

Ongoing Employment

Update HR management systems

Record sickness and other absences of staffand provide regular reports

Provide administrative support for HRmeetings when required.

Liaise with Line Managers for timelycollation of records / meeting notes

Follow internal systems for ensuring payamendments relating to sickness or other unpaid absences are actioned.

Follow internal systems to monitormandatory training

Maintain HR personnel files includingsupervision, review and annual appraisal forms.

Resource Management

Assist withadministration of stock ordering and receipt of goods

Update recordsof clinical stock ordered and received.

Match nonclinical invoices to delivery notes

Raise invoicesfor services provided as required

Assist withPetty Cash record keeping

General Finance

Assist with posting of invoices onaccounting software

About us

Central Liverpool Primary Care Network is a group of 6 GP practices, working with others, with the aim of improving health and wellbeing and addressing health inequalities in central Liverpool.

TheCLPCN Hubis at81 London Road, Liverpool L3 8JA

This is the main site for CLPCN, which acts as the administrative centre and also a base for many of our services.

Job responsibilities

JobDescription

Job Title: HR & Finance Assistant

Pay: Band 3

Responsible to: PCNManager & CLPCNFinance & HR Officer

Location: 81 LondonRoad, Liverpool, and other central Liverpool locations.

Person Specification

Experience

• Experience of working in HR administration
• Broad range of Microsoft Office programmes
• Experience of finance administration
• Experience of working in a healthcare setting

Knowledge

• Broad knowledge of administration processes
• Understanding of the importance & requirements of GDPR and Confidentiality
• Ability to communicate effectively and confidently both verbally and in writing
• Excellent administration skills with the ability to manage time effectively to meet deadlines
• Ability to plan workload in a proactive way
• The ability to use initiative
• The ability to produce work that is accurate, thorough and well presented
• Ability to seek solutions to queries using internal and external sources available
• Ability to manage time effectively through planning, organisation & prioritising of workload

Qualifications

• QualificationsEssentialDesirable
• Educated to GCSE level or equivalent experience
• A good standard of grammar and spelling in the English language
• Na

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Central Liverpool Primary Care Network CLPCN