HR, Finance and Premises Officer - Robertswood School

Buckinghamshire Council; Gerrards Cross; On-site; Full time

Job summary

A leading school is looking for an HR, Finance and Premises Officer to support the administrative and operational needs. The successful candidate will be responsible for HR tasks, financial processing, and assisting with premises management while ensuring high standards in a supportive school environment.

Qualifications

• Support ethos of the school.
• Good working knowledge of Excel and Word.
• Experienced in Human Resources.

Responsibilities

• Provide general secretarial support and administration.
• Take responsibility for staff absence and attendance data.
• Work with Finance on invoicing and budgeting.

Skills

Detail Orientation

Problem Solving

Communication

Flexibility

Education

Experience in Human Resources

Tools

Excel

Word

Job description

HR, Finance and Premises Officer - Robertswood School

Location: Chalfont St Peter

The successful candidate will be someone with a passion and enthusiasm for the success of Robertswood

Term time only: Yes

Salary Type: Bucks pay

Salary details: Range 2 11-15 dependant upon experience

Contract type: Fixed Term

Interviews to be held: Tuesday 15th July - PM

About us

At Robertswood School we are committed to providing an outstanding education within a secure and happy environment, where each child is valued and equipped with the necessary skills, enabling them to become confident and caring individuals in this ever changing, increasingly technological and globalised world. All children will be provided with opportunities to develop confidence, creativity and self esteem, regardless of needs, background or religion. Opportunities will be focussed on the acquisition of skills as the foundations for a successful and fulfilling life. We will celebrate every child’s achievement and will work in close partnership with parents and the wider community, providing vital communication.

The role will offer a varied role. An element of the duties are listed below

Front of House :

• To provided appropriate general secretarial support and admin
• The full range of word processing/typing services.
• Post – incoming and outgoing
• Dealing with a range of correspondence on behalf of the Headteacher and/or members of the SLT, teachers and subject leads
• Photocopying
• General filing
• In conjunction with all Admin and Finance staff, ensure that the “switchboard” and reception point is staffed throughout the school day and where necessary, messages are taken and referred accordingly
• Check and action/distribute any messages from parents

Human Resources:

•To take responsibility for the entry of staff absence and attendance data on a weekly basis and provide high quality advice/information for Headteacher and Governing Board on assessment of sickness.
• To use systems such as SIMS and E-Forms
• Filing
• To manage the booking of supply for staff Including lunchtime and liaise with duty manager to finalise arrangements
• To be available for staff as a point of contact in relation to reporting illness and absence for school, and to arrange and contact supply cover.

Finance:

• To work in conjunction with the School Business Manager on all aspects of finance and business matters of the school.
• Raise invoices termly for:
- Nursery
- Casual lettings
- After School club
- Breakfast club
• Ensure correct documentation is received for casual lettings.
• Trips – organise quotes for coaches and anything else relating to school trips to ensure trips are costed accurately.

Premises:
•. To support School Business Manager in relation to premises.
• Contribute to premises policies and ensure compliance.
• Adhere to health & safety guidelines for schools, liaising with the local authority to receive guidance where required.
•. To support School Business Manager to gather correct paperwork for Premises Governing Board meetings.

For further information please see attached Job description.

About you

Qualities of the candidate:

• support the ethos and vision of the school
• have good working knowledge of excel and word
• be experienced in Human Resources
• have an eye for detail
• be willing to be flexible to work within a strong school team
• be able to organise their own workload to ensure that deadlines are met
• be a problem solver

Other information

Visits to the school are warmly welcome. To arrange a visit or to find out more about the role, please contact our school office on the number below.

Please send completed application forms to the email address below.

Robertswood School is committed to safeguarding children and, as such, successful candidates are subject to enhanced DBS checks. Candidates must also be able to converse at ease with members of the public and provide advice in accurate spoken English.

This post is exempt from the Rehabilitation of Offenders Act 1974 and therefore applicants are required to declare:

• All unspent convictions and conditional cautions
• All spent convictions and adult cautions that are not protected (i.e. that are not filtered out) as defined by the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (as amended in 2020).

It is an offence to apply for the role if you are barred from engaging in regulated activity relevant to children. All shortlisted applicants will be required to complete self-disclosure form and return prior to interview.