HR Data Administrator

Equans; North East; Hybrid; GBP 25,000 - 38,000; Full time

Job summary

Equans seeks a skilled Data Analyst for their Shared Services team at Quorum Business Park. This permanent, full-time role involves overseeing compliance activities, data management in SAP, and enhancing HR reporting processes. The position promotes employee well-being through a supportive culture with flexible working arrangements.

Benefits

24 days annual leave plus public holidays

Life Cover (1.5x salary)

Employee discount schemes

Gym membership discounts

Cycle to work scheme

Learning and development opportunities

24/7 Employee Assistance Program

Qualifications

• Experience with SAP or similar databases.
• Understanding of TUPE regulations and HR systems.
• Lean methodology experience desired.

Responsibilities

• Monitor and maintain the organisation hierarchy in Employee Services systems.
• Coordinate contractor processes and manage payroll data.
• Lead audit activities and process improvements.

Skills

Analytical skills

Problem-solving

Attention to detail

Proficiency in Microsoft Office

Education

Administrative experience

Tools

SAP

Job description

EQUANS is seeking a Data Analyst to join our team at Quorum Business Park on a permanent, full-time basis. The role offers a competitive salary and benefits.

You will handle administration related to compliance activities for new and existing employees within Equans UKBU. This involves engaging with employees, line managers, and HR Operational leads to ensure quality and timely service delivery.

As part of our Shared Services team, you will have the flexibility to work from our new office at Quorum Business Park two days a week and from home three days a week. We foster a culture of flexibility, support, and inclusivity, prioritizing employee wellbeing and development.

This role provides an opportunity to contribute to a multinational company committed to creating a greener, more connected world. Our office offers amenities such as restaurants, a gym, and excellent transport links, creating a vibrant environment to thrive and make a difference.

Key Responsibilities

1. Monitor and maintain the organisation hierarchy in Employee Services systems, ensuring alignment with current business structures.
2. Work with Employee Services Team Leads to ensure audit controls meet EQUANS standards.
3. Coordinate contractor processes and ensure key data is captured in SAP.
4. Manage the Cost Distribution Process with SSC Finance Team and Business Partners, ensuring timely updates in SAP for payroll.
5. Develop, test, and communicate HR reports from SAP, training others as needed.
6. Manage authorisations within Employee Services systems, ensuring appropriate access rights within Data Protection boundaries.
7. Update contract mobilisations/demobilisations in Employee Services systems in collaboration with the Business Change team.
8. Coordinate the month-end Payroll Controls process and liaise with third parties.
9. Support Winshuttle activities, including script building and data verification.
10. Lead the upload processes for Annual Leave & Salary Reviews, ensuring accuracy and timeliness.
11. Understand NMW legislation and its impact on employee pay during uplifts.
12. Calculate salary and allowances during reviews and gender pay gap reporting.
13. Coordinate audit activities and monthly MI to support informed decision-making.
14. Research digitalisation opportunities and process improvements aligned with EQUANS strategy.

What We Offer

• 24 days annual leave plus public holidays
• Life Cover (1.5x salary)
• Employee discount schemes
• Gym membership discounts
• Cycle to work scheme
• Holiday purchase scheme
• Two CSR days annually
• Learning and development opportunities
• Employee referral rewards
• Access to employee networks
• 24/7 Employee Assistance Program and mental wellbeing app

Ideal Candidate Profile

• Experience with SAP or similar databases and query languages (desirable)
• Knowledge of HR & Payroll systems (desirable)
• Understanding of TUPE regulations (desirable)
• Lean methodology experience at White Belt level (desirable)
• Administrative experience (essential)
• Proficiency in Microsoft Office
• Knowledge of GDPR
• Strong analytical and problem-solving skills
• Attention to detail and ability to meet deadlines

About Us

EQUANS is a global leader in energy services with nearly 100,000 employees across more than 50 countries, generating over 17 billion euros annually. Our UK & Ireland operations focus on technical, FM, regeneration, and energy services, with expertise in smart buildings, green mobility, and renewable energy solutions.

Next Steps

If interested, please register, apply, and track your application through our platform. Our Resourcing Team will review your submission and contact you.

We are committed to diversity and inclusion, fostering a welcoming environment where everyone can thrive and be their authentic selves. We support various employee networks, including WiE, RISE, LGBTQI+, Working Parents, YPN, and Disability Network.

Please note, you must have the right to work in the UK. We cannot provide relocation packages, and some roles may require a Disclosure check.

For inquiries, contact our Resourcing Team directly. Agency involvement is not required.